- Prepare monthly financial reports on schedule covering – cash; investment and currency.- Organize documentation and prepare reconciliation reports covering monthly treasury deliverables.- Prepare annual, quarterly and multi-year funding forecast at grant and organization level.- Prepare document package and initiate financial transaction on the bank portal.- Record and reconcile the bank accounts for treasury monthly financial close.- Review daily cash inflows and send the cash notifications.- Update and maintain grant income and cash monitoring and tracking models.- Monitor cash flows and currency trends; perform trend and scenarios analysis as needed with market/external data.- Review costs and perform cost benefit analyses related to projects and/or programs. Recommend cost improvement measures related to program financing and investments.- Record, classify, and summarize cash /revenue transactions and events in accordance with treasury procedures and policies.- Collaborate with finance functional teams in Boston across treasury activities.- Work effectively and collaboratively in support of building a team-based culture of work.- Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to analyze data and generate summary reports.- Perform other tasks as necessary.

Under the supervision of the Administration and Finance Manager, the Finance Administrator will be responsible for the following functions: Procurement & Contracting- Support the drafting, validation, and processing of agreements in liaison with Contracts Department- Support and overview the procurement process of goods and services- Define procurement specifications y conditions- Support drafting RFP and post Bids, if required- Select vendors (through Bid committee, if required)- Draft Pos- Overview POs execution- Support and overview Donation processing, including approvals- Overview contracts executions- Overview contracts/procurements payment requests through Boston AP- Keep the contract list up to dateFinance and Accounting- Prepare monthly cash flow forecast requests to Boston though regional finance- Prepare monthly cash flow requests to Boston though regional finance- Review cash advance requests from staff- Review expense reports from staff- Monitor staff cash flow statement and make monthly cash reconciliations- Review and verify all Payment Request of its accuracy of account code, unit costs, expense description, PID, GID in line with LAC Finance Manual- Review and submit documentation for payment transactions and ensure it has adequate supporting documents- Follow up, support and monitoring of programmatic payment requests.- Keep the payment list up to dateBudgeting and Budgeting Control- Support Projects budget for global team finance manager- Support annual budget and reforecast process, in respond to B&R Boston request- Ensure an appropriate use of the available budget- Review and correct monthly preliminary financials, in respond to Accounting Boston through the regional finance manager- Sort out monthly expenses of according to donor categories (Reporting Categories)- Prepare monthly budget control report- Draft financial reports for global team finance managers, on demandAdministration- Support teams to organize meetings and conferences, including coordination with external parties and organization on venues, food, transportation, etc. as needed- Ensure that appropriate arrangements for visitors are made, including pickups, hotel and air bookings, and other travel arrangements if needed- Administrative support to any other programmatic activity, if neededOther Responsibilities:- Any other finance/administrative support to any Covid programmatic activity, as needed- Perform any other administrative duty related to the work area assigned by the supervisor.

- Strengthen the capacity of regional MoH to select and implement interventions aimed towards achieving malaria elimination.- Coordinate with local health partners, local authorities, and the CHAI Panama team the monitoring, evaluation and implementation of local-level plans.- Evaluate the impact of interventions on malaria transmission at the regional and local level.- Design training plans and support the development of associated training materials to build Ministry of Health staff and community health workers’ capacity to execute malaria interventions effectively.- Work in collaboration with the local level to support the use of the malaria module and other electronic surveillance systems for malaria.- Identify key impediments to the successful execution of the malaria elimination strategy and work with the regional and national health authorities and partner organizations to develop and implement solutions to address bottlenecks.- Explore the utilization of new tools and interventions to eliminate malaria and develop operational plans and other materials to support the implementation of these tools.- Support local-level Ministry of Health staff with regular site visits to community health workers and health facilities in Guna Yala and Ngabe Bugle.- Work closely with the Program Manager, the Research Associate, the Vector Control Associate, and CHAI´s regional technical advisors to design and implements data-driven actions.- Identify strategic areas for expansion or redirection and guide strategic planning or proposal development as needed.- Serve as a trusted adviser for the national and regional Ministry of Health staff on malaria elimination.- Represent CHAI in meetings with partner organizations and Ministry of Health officials as needed.- Develop and maintain strong, proactive relationships with national and regional health staff involved in malaria elimination.- Other responsibilities as needed by supervisor

Corporate Governance Support- Spearhead updates to local/foreign entity board of directors as a result of personnel changes. This includes facilitation of signatures according to established protocol and interfacing with executive level CHAI staff over email and in-person.- Solicit notarizations and apostille/legalizations on document(s) as requested.- Review of legal invoices received from third parties. Where the Coordinator deems that costs are appropriate, the Coordinator will solicit approval from the budget owner and prepare/submit payment requests.- Work independently to prepare and submit CHAI’s domestic solicitation of funds registration renewals. This will require familiarity with CHAI’s IRS 990 and audited financials.- Fastidious management of Global Operations Team’ cloud-based files according to a rubric on file naming, folder creation, etc.- Miscellaneous administrative duties directly related to registrations and local entity compliance support e.g., the preparation of shipping requests, facilitation of signature requests, original document storage, etc.Corporate Insurance Support- Support Global Operations team with annual renewal process of CHAI corporate insurances. This includes but is not limited to liaising with CHAI teams to fill out insurance renewal applications.- Maintain and track global and in-country insurance policies.- Work with team to create and execute a project plan for procurement of new policies, insurance renewals, and ad hoc insurance needs.Meeting Coordination and Planning- Plan and execute logistics for internal meetings or external conferences at international locations.- Work with Safety & Security Team to understand safety & security risks of meeting location and appropriately communicate to attendees- Execute meeting logistics including collecting participant flight information and arranging on-the-ground transportation, on-site support, Internet, AV needs, scheduling and all other related needs.Act as Resource for Meeting Coordination Across CHAI- Manage Meeting Coordination Resources Suite including the information and guidance for meeting planning process, rules, and expectations- Liaise with all coordinators planning meetings to ensure proper procedures are followed for all CHAI meetings; routinely share best practices with coordinators and host biannual training/information sessionsSupport Internal Communications- Manage the Global Events Calendar; liaise with teams to collect important organizational dates and information to include in calendar and resources suite, including large organizational meetings, orientations, workshops, conferences, team meetings, relevant external conferences, etc.- Regularly update tools and resources for information sharingWork with teams to help create portals for team information

- Lead the project management of our AT program, including regular review of workplans, reporting on results and progress, planning and coordinating of project team meetings, and monitoring of program financials.- Facilitate knowledge-sharing between team members and with external experts. Develop online toolkits with relevant resources and information to support program implementation.- Lead the development of case studies about our work that document new learnings and insights. This may include academic publications.- Develop, maintain, and update an overview of expert advisors and supportive resources that are relevant to the program.- Work with the communications team to create content and support dissemination.- Support the development, implementation, and revision of our strategy.- Conduct high quality desktop research and analysis on our interventions and keep track of latest learnings and developments at the global and country-level.- Assist county teams with the review of program documents, facilitating connections with experts and technical documents, analytical support and government engagements. - Help organize relevant in-person meetings.- Prepare materials to present the findings, written report and PowerPoint, with internal and external stakeholders, including donors; update based on their feedback and input.- This role requires taking initiative to identify new opportunities and take on other responsibilities as needed and as requested by line manager.

Strategy development and resource mobilization- Lead the development and implementation of CHAI’s pediatric and adolescent HIV and eMTCT strategy.- Develop innovative concepts and proactively identify opportunities to raise funds to execute against CHAI’s pediatric and adolescent HIV strategy and goals.- Work to identify and engage new donors for CHAI’s pediatric HIV agenda.Management of the pediatric program portfolio- Translate CHAI’s overall strategy and vision into concrete deliverables and design programs that are set up to demonstrate improvements in pediatric outcomes.- Serve as a trusted, accessible advisor to governments and CHAI country teams on a variety of pediatric HIV topics.- Monitor progress to ensure the achievement of program goals, targets, and objectives; problem-solve and refine CHAI’s approach as required.- Engage with CHAI country leadership and program teams to align on approaches, problem solve, provide technical and analytical support, track progress, and ensure pediatric HIV continues to be prioritized.- Ensure that we put affected communities – in this case, children and adolescents living with HIV – at the center of all we do, through meaningful community engagement and partnership.Donor & grant management- Establish and maintain strong relationships and communication with donors on pediatric-focused grants.- Ensure execution against grant priorities, targets, and deliverables.Team & People Management- Build a motivated, results-driven and dedicated team of strategic thinkers who can work across the matrix to ensure outcomes for children living with HIV improve in program countries.- Foster the continuous growth and performance of all direct reports through active coaching and leadership that blends high expectations with intensive support and empathy.- Manage operational and administrative aspects of the team and projects, including timely and accurate reporting of results to donors, budgeting, and recruitment.- As part of the HAP Leadership Team, help to shape the culture and dynamics of Global HAP through regular communication and activities that build team effectiveness and cohesion across geographies and work streams.- Role model the values and mission of CHAI and the behavior norms of Global HAP.Collaboration with internal stakeholders- Develop a trusted relationship and dialogue with program leads on other CHAI teams working on pediatric and adolescent focused projects to foster collaboration and ensure alignment on priorities, strategies, processes, and objectives.- Stay up-to-date on developments across relevant CHAI programs to identify synergies and opportunities where CHAI can magnify impact.Collaboration with global pediatric partners- Manage and build strong relationships with the broad ecosystem of global pediatric partners to identify gaps, design approaches, implement strategies, monitor impact, and continuously improve the strategic programmatic agenda of CHAI’s pediatric response.- Make positive and useful contributions to the overall pediatric HIV landscape and continue to cement CHAI’s role as an important partner in the pediatric space across diagnosis and treatment.- Represent CHAI in international fora on pediatric and adolescent HIV and eMTCT.

- Strengthen the capacity of regional MoH to select and implement interventions aimed towards achieving malaria elimination. - Coordinate with local health partners, local authorities, and the CHAI Honduras team the monitoring, evaluation and implementation of foci micro plans, including:- Development of monthly operational plans with Foci Management Teams (FMTs)- On-the-job training and mentorship of FMTs- Measuring micro plan implementation progress- Evaluating the impact of interventions on malaria transmission in specific foci.- Design training plans and support the development of associated training materials to build Ministry of Health staff and community health workers’ capacity to execute malaria interventions effectively.- Support implementation of entomological surveillance activities and appropriate planning, targeting, implementation, monitoring, and evaluation of programmatic vector control activities.- Work in collaboration with the local level to support the use of the malaria module and other electronic surveillance systems for malaria.- Identify key impediments to the successful execution of the malaria elimination strategy and work with the regional and national health authorities and partner organizations to develop and implement solutions to address bottlenecks.- Explore the utilization of new tools and interventions to eliminate malaria and develop operational plans and other materials to support the implementation of these tools.- Collaborate with the Ministry of Health and partner organizations to design and implement epidemiological and entomological studies according to the research protocols.- Support local-level Ministry of Health staff with regular site visits to community health workers and health facilities in Gracias a Dios.- Work closely with the Program Manager, the Research Associate, the Vector Control Associate, and CHAI´s regional technical advisors to design and implements data-driven actions.- Identify strategic areas for expansion or redirection and guide strategic planning or proposal development as needed.- Serve as a trusted adviser for the national and regional Ministry of Health staff on malaria elimination.- Represent CHAI in meetings with partner organizations and Ministry of Health officials as needed.- Develop and maintain strong, proactive relationships with national and regional health staff involved in malaria elimination.- Other responsibilities as needed.

- Lead on the development of technical guidance documents and materials for oxygen systems application: supporting CHAI and MOH on technical design, development, production and use of oxygen related equipment, services and ancillary system needs.- Guide stakeholders through equipment management life cycle including but not limited to system planning, technology selection, specification development, safety and operational risk assessments, procurement, distribution, maintenance, and asset management for proper utilization of oxygen systems and pneumonia and hypoxemia diagnostic equipment.- Provide responses to technical inquiries on oxygen commodities from key internal and external stakeholders. Provide support in the development of SOPs to guide the optimal installation, testing, commissioning, operation, and maintenance of equipment.- Uphold organizational quality assurance requirements and support quality review in the procurement of goods and services, and support CHAI teams to provide technical advisory and evidence-based recommendations to Ministries of Health to inform oxygen system investments.- Research and review technical dossiers of component suppliers and original equipment manufacturers.- Assist with market landscaping through market analysis, collating market intelligence, conducting industry research, and synthesizing findings to guide strategic decisions.- Stay informed on emerging technology and research developments in the field, both nationally and internationally, and disseminate this information to a broader team.- Develop knowledge documentations (Thought pieces, Toolkits, FAQs, lessons learned), and facilitate forums to ensure it is effectively disseminated and used across CHAI country programs and global oxygen community.- Supporting the development of tools for equipment monitoring and asset management- Other responsibilities as requested.

- Perform scientific literature review on relevant topics as needed (e.g., surveillance methods, drivers of malaria transmission, intervention effectiveness)- Monitor, evaluate, and improve the performance of malaria surveillance processes and platforms including the quality of generated information- Contribute to the formulation of surveillance guidelines and SOPs- Design, implement, analyze, and disseminate results from projects evaluating program and/or intervention effectiveness- Organize, clean, and integrate datasets from different sources to aid program monitoring and evaluation and data analyses- Conduct statistical and spatial analyses of malaria metrics (epidemiology, entomology, interventions) to understand disease pattern and impact of interventions in collaboration with academic partners- Synthesize and disseminate findings through high-quality presentations, reports, and scientific publications- Translate analytic results to government and non-government partners to support evidence-based decision making and the formulation of operations plans of malaria activities- Promote the routine use and analyses of epidemiological, entomological, and programmatic data to inform country strategy planning and routine program implementation- Supporting institutionalization of data reviews at all levels, including the development of data collection tools and dashboards (e.g., Tableau, DHIS2)- Formulate and deliver national and sub-national level technical training materials- Provide technical supervision, training and ad-hoc programmatic support to staff members involved in epidemiological and surveillance strengthening activities- Represent CHAI at external technical meetings with local academic and technical partners- Serve as a trusted adviser to key stakeholders across government and non-governmental organizations by proactively developing and maintaining strong working relationships- Any other tasks as required

Document Processing (70%)- Process and track all CHAI agreements in the department’s electronic files and via the Contracts department’s Access database and Finance system- Support the signature process for agreements signed by CHAI leadership and assist in ensuring original documents are filed and shipped to CHAI partners and teams, as needed- Maintain department’s filing systems- Respond to ad-hoc information and documentation requests- Support the department’s annual audit of all organizational contracts in support of global Accounting auditTechnology and Compliance Projects (20%)- Maintain organization’s terror watchlist software and support relationship with the vendor- Conduct trainings for CHAI employees tasked with conducting terror checks and create relevant training materials- Support department’s roll out of electronic signing platform for contractsTeam Coordination (5%)- Coordinate, with direction from Finance Director, the maintenance of department expenditures, related invoicing and interactions with CHAI Finance- Maintain agenda for all departmental meetingsOther (5%)- Conduct ad-hoc projects including the generation of reports for program teams and other Boston-based operations departments