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- Develop a knowledge management and written communication strategy for the global malaria program that outlines which projects should be documented, appropriate format(s) and content for the documentation, and how best to disseminate the resulting documents; revisit and revise the strategy as needed- Lead implementation of the knowledge management and communication strategy; this will involve working closely with program staff to develop and disseminate written documentation (e.g., case studies, slides) in order to facilitate knowledge sharing across the organization and with external partners- Contribute to the development and editing of donor proposals and reports, ensuring that content is clear, cohesive, and written with a consistent voice- Proofread and edit other program materials (e.g., white papers, reports, presentations, etc.) to ensure program deliverables meet high quality standards- Track publications completed by the team, and monitor progress on those in development or planned- Develop and implement a strategy for organizing best practice documentation in a way that is intuitive and easily accessible- Develop tools to facilitate knowledge management efforts within the team- Other responsibilities as needed
Strengthen the malaria surveillance system, including improving data collection, data management, analysis, and data visualization:- Support the national scale-up of the electronic malaria surveillance system, and promote its integration with other flows of information (e.g. interventions, entomology, etc…);- Monitor and evaluate the performance of the malaria surveillance platform, identify bottlenecks (e.g. low reporting) and assist the MoH with troubleshooting issues and identifying solutions;- Co-develop with the MoH additional elements of the electronic reporting system- Assist the MoH in the design and pilot of surveillance dashboards;- Plan for and help to implement the use of new mobile reporting tools;- Help to design new reporting forms for the inclusion of additional malaria-related variables, including intervention data;- Promote and implement activities to strengthen the routine use of surveillance data by the malaria program to inform elimination activities.Provide analytical support to the National Malaria Program, the Department of Epidemiology and the CHAI Country Team to inform malaria elimination:- Collate, organize and merge available data, assessing its quality and suitability for various analyses;- Conduct descriptive analyses of epidemiological and entomological data;- Analyze geographic data with GIS software, including mapping malaria incidence and intervention coverage;- Monitor and evaluate the roll-out of malaria specific interventions;- Work with academic partners and CHAI’s Regional Technical Advisors to conduct hypothesis tests, linear and multiple regressions, spatial analyses and risk mapping;- Translate results to government and non-government partners to support evidence-based decision-making including planning and implementation of malaria activities.Serve as a trusted adviser to the MoH staff on issues related to surveillance and malaria elimination:- Proactively develop and maintain strong working relationships with key stakeholders across government and non-governmental organizations;- Represent CHAI as a technical voice at regular meetings with the Panama MoH malaria program and in-country partners;Participate in research and discussion of topics relevant to the goal of malaria elimination:- Synthesize results and communicate them internally and externally at international venues;- Disseminate findings through high-quality presentations, reports, and publications;- Perform scientific literature review as needed;- Any other tasks identified.
Grant Management- Support program leads in creating comprehensive budgets for new grant proposals (or re-budgeting of existing grants) that meet both internal CHAI requirements and external donor requirements- Create and manage completion of financial reports, audit reports, and invoices for donors, working directly with the relevant leadership within HAP responsible for the grant, as well as CHAI’s various country teams, global partners, Director of Budgeting and Reporting and Chief Financial Officer for validation and approval of reports- Liaise with sub-grantees and sub-contractors to manage all relevant budget and financial management components within the scope of the grant- Oversee compliance with donor financial requirements- Manage financial close-out of grants coming to an endMonthly Financial Review and Annual Budgeting- Develop and populate relevant tools to facilitate Manager and/or Director review of posted expenses across relevant programs and work collaboratively with Managers and Directors to identify necessary adjustments- Analyze and report on monthly variances of operational expenses to budget; work with Managers and Directors to provide variance explanations and to make ongoing adjustments to financial plans based on variances; conduct monthly reviews of activities with Directors and EVP- Lead the annual budgeting and semi-annual reforecasting for HAP to ensure consistency and accurate reflection of programmatic goals given the financial resources available- Work with the appropriate HAP Directors and Managers to allocate and track funding from HAP programs to other CHAI programs, including country teamsOperations Evaluation and Financial Planning- Work with IDRL Finance colleagues on the evaluation of program performance e.g. appraisal of cost-allocation and management of key business drivers- Lead in the creation and maintenance of financial models to track expenditure and generate forecasts to help drive programmatic decisions- Support development of alternative scenario analyses to facilitate decision making by senior management; lead in financial risk management- Identify, investigate, and implement potential operational improvementOther- Facilitate training on finance-related issues to non-finance staff; ensure corporate memory is retained; facilitate knowledge transfer of best practices between IDRL programs- Create tools and reports for budgeting and planning purposes- Perform other programmatic/operational duties as requested by the EVP- Option to travel domestically 1-2 times per year and internationally 1-2 times per year
We are seeking a highly motivated individual with outstanding strategic, analytical, communication and leadership skills. The successful candidate will adhere to the core CHAI values of resourcefulness, entrepreneurialism, flexibility, independence, humility, and work ethic. The Program Manager will report to the Associate Director, Vaccine Markets Team. Responsibilities include but are not limited to the following:- Manage a remote team of 2-3 Associates on projects to strengthen supply security and affordability of current and future priority vaccines in low- and middle-income countries.- Build and lead relationships with suppliers that currently produce or have the potential to produce relevant antigens for developing markets, with a focus on Indian suppliers.- Lead the design and subsequent project management of specific business planning projects with select suppliers.- Guide and manage the Associates involved in these business planning projects to conduct analyses related to vaccine market dynamics (e.g., demand forecasts, uptake models and market access strategies; production development, cost reduction and manufacturing strategies) and supplier sustainability.- Lead CHAI Vaccines Markets Team’s strategy development on supplier sustainability and related engagements. Specifically, this entails taking a holistic business, portfolio, pipeline, and market perspective to support Developing Country Vaccines Manufacturers (DCVMs) in becoming commercially sustainable, reliable LMIC suppliers.- Lead preparations of presentations, reports, and other analyses to inform global policy and increase the evidence base for high-impact interventions.- Creatively scope and initiate projects that contribute to further improving supply sustainability and accessibility of vaccines for low-income countries.- Support the development of concept notes, donor proposals and reports, and initiation of new projects.- Lead knowledge and data management for the team- Any other duties as required by the Associate Director, Vaccine Markets- 25-30% international travel time required once situation allows
- Maintain an up to date understanding of CHAI’s global operations, risks, and compliance requirements, and International auditing standards- Assess adequacy of governance, risk management processes, internal controls, compliance with regulation and policies- Influence positive change, add value to CHAI’s operations and share best practices- Plan and conduct financial, operational and compliance audit engagements (scopes, programs, testing) of CHAI country offices, global programs, and operational units- Evaluate financial documents for accuracy and compliance policies and procedures and host countries regulations- Write clear and concise internal audit findings into reports format reflecting the results of the work performed- Provide value added recommendations that are applicable to specific business processes, country offices and programs- Review and validate implementation of management corrective actions and prepare quarterly reports on the status of corrective actions.- Raise awareness of the internal audit function and improve communication and collaboration with management and governance- Partner with management to identify risks and improve visibility of high risks for leadership- Conduct trainings on internal controls, compliance, risk management and governance- Promote awareness of fraud risks and red flags, and promote controls to deter and mitigate fraud risks- Assist with periodic reporting to the Audit Committee- Manage out sourced internal audits with consultants- Develop processes and analytical tools to improve efficiency of the Internal Audit activity. Develop audit programs, checklists, and audit analytical tools that improve the audit function.- Maintain risk registers and control matrices- Organize and maintain clear and well organized work papers- Conduct fact finding reviews and investigate allegations of financial misappropriations- Assist with other responsibilities and projects assigned by the Director, Internal Audit
The Senior Associate will be part of CHAI’s Global Essential Medicines team, working to achieve affordable yet sustainable global oxygen supply and prices. The Senior Associate will report into the Global Essential Medicines team and work closely with CHAI’s country teams in more than 15 countries and other cross-cutting teams such as the Global Markets team. Country level support: - Conduct robust quantifications of national oxygen need and production capacities based on various data sources (e.g., health facility assessments, DHIS2, medical equipment inventory), - Develop cost estimates to inform domestic and external resources mobilization (e.g., Global Fund proposals) - Lead development of equipment and funding gap analyzes based on cost estimates and the outputs of the quantifications - Use sensitivity analyzes and develop scenarios (e.g., bed occupancy rates, COVID-19 patients’ numbers) to generate awareness among national stakeholder about the level of uncertainty surrounding these estimates - Leverage GIS data and quantification outputs to make recommendations on oxygen production, storage and distribution infrastructure placement (e.g., PSA plant, VIE tanks, oxygen piping) - Lead preparations of presentations, business cases, executive briefing and other analyses to inform key decision-makers about the relevant supply mix and operating models (e.g., Public-Private-Partnerships) to scale up access to oxygen - At the request of the country teams, participate in and provide technical input during meetings with local stakeholder (e.g., central and local health authorities, health partners, donors) - Develop a strong understanding of national healthcare systems and dynamics, funding mechanism, supply chains, local public and private players, and anticipate new trends that may influence the oxygen access environment - Train and mentor key staff members of CHAI’s country teams on oxygen need quantification and costing methods Global level support: - Contribute insights from low-to-middle income countries to support supplier and donor engagements (e.g., demand forecasting, supplier access strategies) - Continuously maintain and update a database of cost estimates and market prices for oxygen-related equipment, devices and products - Assist with markets landscaping through market analysis, collating of market intelligence, and conducting research for price negotiations to support the Global Markets team - Collaborate on the development of technical guidance documents- Support the development of concept notes and new projects, and contribute to proposal development Global goods creation: - Proactively identify gaps in tools & global resources (e.g., quantification and costing tool, financial modeling), and develop such resources with inputs from end-users - Work in close collaboration with global stakeholders (e.g., UNICEF, WHO, PATH) to support the creation and updating of ‘global goods’ resources (e.g., UNICEF’s oxygen system planning tool)
We are seeking a highly motivated individual with proven people and project management capabilities, strategic vision, communication skills, academic credentials and a professional track record of delivering results. The successful candidate will adhere to the core CHAI values of resourcefulness, entrepreneurialism, flexibility, independence, humility, and work ethic. The Country Support Manager’s role includes, but is not limited to, the following responsibilities:- Serve as a key advisor in the development of national oxygen-related COVID-19 response and longer term oxygen planning in a set of focal countries. Provide support to establish templates, tools and standard methodologies for national planning.- Act as the focal point to manage the relationship between the Essential Medicines team and CHAI countries, including country team leadership- Coordinate knowledge management for best practices and lessons learned in planning and implementation for sharing across focal countries, and CHAI more broadly- Work in partnership with focal country teams in the execution of their national plans, including the planning, technology selection, specification requirements, forecasting & quantification, procurement, distribution and maintenance for proper utilization of oxygen systems and pneumonia and hypoxemia diagnostic equipment- Work with in-country staff to facilitate timely registration, import licensing, custom/port inspection of oxygen technologies and diagnostic equipment as needed- Prepare impact analysis and build tools (forecasting, budgeting, work plans, etc.) to support countries' activities- Work with CHAI country teams, governments, and partners to identify funding for increased and sustainable investment in scaling up access to oxygen therapy- Assist EM team to manage global supplier relationships through product demand forecasting, market analysis, sharing of market intelligence, and supporting price negotiations- Provide remote and in-country technical assistance to CHAI country teams and governments in support of work streams related to medical oxygen- Work with EM Team and CHAI country teams to identify synergies across programs and support efforts to enable collaboration across programs- Troubleshoot technical and programmatic issues raised by countries and coordinate appropriate support from EM team to address technical issues- Contribute to donor and other reporting.- Any other support, as required Essential Medicines team.
- Serve as a trusted adviser to the Ministries of Health - Build strong relationships with stakeholders from government and partner organizations from public health and academia- Gather required information about COVID-19 diagnostic and treatment trends in multiple countries in Latin America- Support the Governments in Latin America on providing the right evidence to inform their decisions about the adoption of new innovative diagnostic and therapeutic tools- Work closely with regional technical teams and Regional Director to ensure the achievement of proposed outcomes- Proactively develop and maintain strong working relationships with key stakeholders across government and non-governmental organizations- Represent CHAI in external meetings as needed.- Additional responsibilities as needed.
Employee Relations (40%)- Advise assigned program leadership and staff on building team morale, increasing productivity and retention, and resolving complex employee relations issues with adept cultural sensitivity.- Provide guidance on practices that promote effective and harmonious working relationships across CHAI’s diverse matrix, in line with our principles of engagement.- Handle sensitive matters and intake complaints from employees and others. Plan and execute confidential investigations, as assigned, of alleged harassment, bullying, discrimination, abuse and exploitation, and other misconduct. Write investigative reports for Global HR leadership and summaries for CHAI leadership.- Serve as Focal Point for issues pertaining to CHAI’s Global Code of Conduct and the Prevention of Sexual Exploitation, Abuse & Harassment (PSEAH).- Facilitate new hire check-ins and conduct exit interviews with assigned global program teams.- Conduct regular meetings with respective teams, including team leadership, by phone, web application or in person in order to understand and anticipate HR needs.HR Operations & Compliance (30%)- Provide guidance to assigned program teams on compensation and equity, HR procedure and policy interpretation, host-country compliance, and recruiting and retention strategies.- Advise assigned program teams on compensation decisions by analyzing internal data and providing recommendations that align with CHAI’s compensation framework.- Work with other members of CHAI HR to facilitate employment agreements and interpret labor regulations and HR-related legal issues for country offices and international staff, research and interpret overseas labor laws, perform and support HR audits, and support reviews and changes to HR-related manuals and documents.- Maintain in depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partner with Contracts department and Global Operations team as needed and provide guidance to managers as appropriate on a case by case basis,- Work with members of Global HR team to complete administrative work related to HR processes including contract renewals, payroll changes, etc. in a timely manner.Professional Development, Training & Workforce Planning (20%)- Lead, execute and facilitate learning and development activities to promote a respectful workplace, talent development, management skills, and other capacity-building needs in line with CHAI’s approach to on-the-job learning.- Provide coaching, guidance and communication as needed to program teams on a variety of topics including, but not limited to; staff performance, professional development, giving and receiving feedback, diversity, equity and inclusion, etc.- Work alongside program teams and Talent Acquisition to provide guidance and input on team restructures, workforce planning and succession planning.- Identify training needs for assigned global program teams and individual manager needs.- Proactively identify opportunities to equip team members with resources that support professional development and internal mobility.Projects & Other HR Work (10%)- Lead or support on a variety of recurring and standalone projects in line with the Global HR strategic priorities.- Provide ad hoc reporting and analysis based on the needs of the HR team and various global teams.- Provide other HR services as needed and requested.
The Manager will interface directly with the Unitaid finance team and will be responsible for ensuring that donor expectations and requirements for financial management are met. S/he will act as the team’s lead on internal financial management, working with the Budgeting & Reporting Department and country team finance leads. S/he will oversee subcontract management for contracts held by HQ and support other operational and logistics needs as they arise. Grant Management - Liaise directly with donors on financial matters - Support Global and Country Teams to create and revise grant proposal budgets and reforecasts that meet both internal CHAI requirements and external donor requirements - Ensure latest grant budget information is appropriately disseminated and understood within each sub-team at global level and by country team management (programmatic and finance) - Generate financial reports and invoices for donors, working directly with the relevant Director responsible for the grant, and work with the HQ Budgeting & Reporting Department to validate the reports - Develop grant-specific tools for financial management and reporting, for both donor and internal management needs - Lead on ensuring compliance with donor requirements CHAI Financials- Lead on the review of G/L entries across all Project IDs funded through program grants and work collaboratively with program managers and directors on G/L adjustments - Prepare monthly analyses of operational expenses against the budget; work with program managers and directors to provide variance explanations and to make ongoing adjustments to programmatic plans - Work with Program Director to periodically review income allocations and closely coordinate with all program teams about execution rate, adjustments needed and other changes with financial implications - Coordinate annual budgeting and semi-annual reforecasting for the cervical cancer programs to ensure consistency and accurate reflection of programmatic goals given the financial resources available - Work with the appropriate managers to allocate and track funding from the cervical cancer programs to other CHAI programs. Invoices and Contracts - Manage the business relationship with care-partners, lead on financial management, subcontract formulation, and compliance issues - Work with program managers and directors and Accounts Payable to ensure timely payment of invoices Internal Operations Management- Lead on the organization of internal and external meetings - Work with global program management to run & continuously improve processes needed for objective setting and prioritization, work planning & budgeting, and progress review & updates for the global program - Support HR-related operations of the global program team, in collaboration with global HR team and global team management (e.g., staff contract & work authorization, safety & security, office registration) Procurement - Manage the tasking and responsibilities of a procurement associate on the cervical cancer grant.- The primary task supervision on the procurement related workstreams would include: - Oversee the preparation of the Annual & Half-yearly procurement plans for the grant. - Ensure that the grant budget is updated and is in-sync with the Annual & Half-yearly procurement plans - Keep a track of the changes to the procurement as per the project need and keep in the donor and the program leadership informed of the changes - Ensure that the procurement of programmatic commodities is executed as per the agreed upon plan with the country teams. In addition, the manager might take on other responsibilities identified by supervisor. #jobreference3 #region1