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• Support the Global Market Team (GMT) in evaluating the potential for various market shaping interventions for key commodities and services• Develop a detailed understanding and documentation of supplier dynamics, including market share of suppliers, pricing offered by suppliers, timelines for product development and manufacturing, timelines for obtaining quality assurance for key drugs and diagnostics, status of in-country registration of drugs, in-country dossier filing timelines, and suppliers’ development and access strategies• Analyze market trends and develop demand forecasts and uptake models for new and existing commodities and services• Liaise with the R&D team, the disease team and country teams to develop the market analysis required to support negotiations with suppliers to expedite time-to-market, reduce pricing and improve supply security • Building and maintain relationships with existing and potential suppliers of drugs and diagnostics in low-and middle-income markets by providing market insights and contacts, offering targeted support and guidance to navigate regulatory and procurement processes• Support the development and evaluation of Request of Proposals for commodities and services in collaboration with CHAI country programs and government partners• Monitor supplier compliance with contracts, global and domestic funding for product purchase, and product uptake• Prepare presentations, reports, and other analyses to inform global policy and increase the evidence base for high-impact interventions. Present findings of analyses to internal and or external audiences• Any other activities as required by the Manager and Director, Global Markets• Travel within India, Europe, and CHAI program countries, once feasible based on COVID-19 restrictions
- In close coordination with the CHAI Malaria program manager in Burkina Faso and in the sub-region, provide operational and management support to the administration and finance team of the NMCP. Being a technical advisory role, the position will be based mainly at the NMCP to provide day-to-day support and capacity building for the administration and finance team, according to the work plan defined with CHAI and the NMCP, and to achieve maximum impact. The candidate will report to the CHAI Malaria Program Manager on the progress made in connection with CHAI's strategy, with an indirect reporting link to the NMCP coordinator and his technical teams. The Malaria Associate will work with the NMCP team to:- Optimize and cost national malaria program strategies through building Excel-based budget models- Conduct costing, cost optimization, and financial analyses to identify resource gaps and prioritize activities based on cost-effectiveness- Develop new funding proposals in collaboration with national governments- Support national malaria programs to streamline financial planning, disbursement, and tracking processes to reduce impediments to implementation- Identify key financial management impediments to programmatic goals and work with donors and country governments to devise targeted solutions to address them- Assist national and sub-national government administrations to strengthen routine project management and planning processes to ensure effective implementation- Conduct analysis to identify and pursue high-impact engagements with private sector health care and industry sectors- Develop and execute evidence-based strategic and detailed, bottom-up, costed microplans and policies for aligning and prioritizing resources- Identify, document, and disseminate lessons learned- Support operational stratification and tool selection for context-appropriate interventions- Support government and partners to foster a data culture and create sustained demand for information to understand the drivers of malaria transmission and impact of malaria programs as well as to respond and/or adjust course more rapidly.- Other tasks assigned by the Program Manager.
- Oversee a team of direct and indirect reports which manages the execution of day-to-day HR administration and transactions, HR record-keeping, global benefits, US labor compliance and immigration, and other general employee and manager support; including but not limited to:- Collaborating with CHAI Payroll to implement salary and other payroll changes- Leading Global HR’s relationship with Global Payroll to ensure timely, complete and accurate processing of biweekly and monthly payroll changes and resolution of complex HR/Payroll issues- Onboarding and off-boarding, data-entry, benefits enrollments, employment contract management, employment verifications and visa letters, etc.- Managing the strategic and day-to-day administration of CHAI’s international and US-based benefits packages, and advising on local benefits plans as needed- Managing US immigration processes and record-keeping, with support from external counsel- Leading audit compliance efforts for HR Operations (e.g. donor, external and internal audits), including record-keeping, reporting, and responding to audit question- Lead strategic and day-to-day HR compliance efforts for CHAI’s US operations at the federal, state, and local levels, maintaining in depth knowledge of employment-related legal requirements, reducing legal risks and ensuring regulatory compliance (includes statutory reporting, record-keeping, etc.), and proactively staying up to date on legal and regulatory changesResolve complex employee compliance and/or operational issues during the recruitment offer stage and/or throughout the employee life cycle, and liaise with CHAI leaders as needed- Review and approve all new employment contracts and renewals for CHAI Inc. and non-program country employees for levels 7 and below; review only for levels 8+- Lead the strategy and execution of comprehensive, polished communications related to HR operations and compliance matters, including:- Creating policy, process and guidance documents for HR colleagues, employees, managers and CHAI leadership- Drafting written notifications to impacted parties regarding changes and updates in laws, benefits and/or policies as well as resolution of compliance matters- Manage relationships with internal and external partners (e.g. external legal counsel and vendors) as it relates to HR operations and compliance- Proactively provide training and coaching to other HR colleagues on HR operational processes, benefits, and employment-related compliance requirements and best practices- Support program and non-program countries with operational and compliance matters- Independently manage medium to large complex projects, including managing deadlines, communication, record-keeping, and collaborating with internal and/or external stakeholders to ensure timely and successful completion of deliverables- Miscellaneous administrative duties related to HR operations support e.g., the preparation of shipping requests, facilitation of signature requests, document storage, etc.- Travel internationally as needed- Perform other duties, as assigned
- Work with various country team offices to manage payroll deadlines and process bi-weekly and monthly payroll submissions- Facilitate the employee life cycle - onboarding new hires, conducting onboarding calls, assist in termination process, including sending exit letters and exit surveys, and coordinating with HR- Partners on any sensitive issues and entering and maintaining data in HRIS - Enter data on new hires, changes and terminations into HRIS and ensure employee documents are saved appropriately - Communicate with benefits vendors and enter data into online benefits systems regarding new hire enrollments, changes and terminations - Work closely with HR Manager of Benefits and Compliance to support employees and managers with benefits questions and assist with escalated claims issues. - Monitor shared Human Resources email account and field incoming questions related to onboarding, benefits, and general HR issues - Actively monitor contract end dates and issue contract renewals when needed - Assist with audits - conduct weekly internal audits and coordinate with the Finance department to provide documents and information for internal and external audits- Assist employees with employment verifications and visa letters - Provide ad-hoc data & project support, including reporting from the HRIS and other administrative support to Human Resources staff as needed - Work closely with Country Teams to understand in-country processes and needs and bring in-country perspective to Global HR team to inform process improvements.- Work with the Expenses and Payroll department to process reimbursements and pay invoices- Other projects as assigned by supervisor
The Manager will interface directly with the Unitaid finance team and will be responsible for ensuring that donor expectations and requirements for financial management are met. S/he will act as the team’s lead on internal financial management, working with the Budgeting & Reporting Department and country team finance leads. S/he will oversee subcontract management for contracts held by HQ and support other operational and logistics needs as they arise. Grant Management - Liaise directly with donors on financial matters - Support Global and Country Teams to create and revise grant proposal budgets and reforecasts that meet both internal CHAI requirements and external donor requirements - Ensure latest grant budget information is appropriately disseminated and understood within each sub-team at global level and by country team management (programmatic and finance) - Generate financial reports and invoices for donors, working directly with the relevant Director responsible for the grant, and work with the HQ Budgeting & Reporting Department to validate the reports - Develop grant-specific tools for financial management and reporting, for both donor and internal management needs - Lead on ensuring compliance with donor requirements CHAI Financials- Lead on the review of G/L entries across all Project IDs funded through program grants and work collaboratively with program managers and directors on G/L adjustments - Prepare monthly analyses of operational expenses against the budget; work with program managers and directors to provide variance explanations and to make ongoing adjustments to programmatic plans - Work with Program Director to periodically review income allocations and closely coordinate with all program teams about execution rate, adjustments needed and other changes with financial implications - Coordinate annual budgeting and semi-annual reforecasting for the cervical cancer programs to ensure consistency and accurate reflection of programmatic goals given the financial resources available - Work with the appropriate managers to allocate and track funding from the cervical cancer programs to other CHAI programs. Invoices and Contracts - Manage the business relationship with care-partners, lead on financial management, subcontract formulation, and compliance issues - Work with program managers and directors and Accounts Payable to ensure timely payment of invoices Internal Operations Management- Lead on the organization of internal and external meetings - Work with global program management to run & continuously improve processes needed for objective setting and prioritization, work planning & budgeting, and progress review & updates for the global program - Support HR-related operations of the global program team, in collaboration with global HR team and global team management (e.g., staff contract & work authorization, safety & security, office registration) Procurement - Manage the tasking and responsibilities of a procurement associate on the cervical cancer grant.- The primary task supervision on the procurement related workstreams would include: - Oversee the preparation of the Annual & Half-yearly procurement plans for the grant. - Ensure that the grant budget is updated and is in-sync with the Annual & Half-yearly procurement plans - Keep a track of the changes to the procurement as per the project need and keep in the donor and the program leadership informed of the changes - Ensure that the procurement of programmatic commodities is executed as per the agreed upon plan with the country teams. In addition, the manager might take on other responsibilities identified by supervisor. #jobreference3 #region1
- Under the guidance of the HR Lead, support Program Leaders and Managers in strategic HR initiatives, workforce planning, talent acquisition and talent management- Lead the talent acquisition needs of the MP team, including but not limited to, lateral hiring, internal job postings, external sourcing, campus hiring, internship programs, selection processes (such as technical tests, interviews) offer roll-outs, internal MIS, etc.- Assisting in employee orientation and induction activities by executing and collaborating with multiple program leads and managers as appropriate- Assist in all employee engagement activities from planning to execution as well as seeking feedback- Support planning and scheduling of employees trainings, track participants for feedback, support evolution of development plans and support implementation thereof- Support development of new HR initiatives and employee engagement relationship and satisfaction surveys- Participate in cross-departmental initiatives or capacity building aspects of the organization- Other duties as assigned or required
Employee Relations (40%)- Advise assigned program leadership and staff on building team morale, increasing productivity and retention, and resolving complex employee relations issues with adept cultural sensitivity.- Provide guidance on practices that promote effective and harmonious working relationships across CHAI’s diverse matrix, in line with our principles of engagement.- Handle sensitive matters and intake complaints from employees and others. Plan and execute confidential investigations, as assigned, of alleged harassment, bullying, discrimination, abuse and exploitation, and other misconduct. Write investigative reports for Global HR leadership and summaries for CHAI leadership. - Serve as Focal Point for issues pertaining to CHAI’s Global Code of Conduct and the Prevention of Sexual Exploitation, Abuse & Harassment (PSEAH). - Facilitate new hire check-ins and conduct exit interviews with assigned global program teams. - Conduct regular meetings with respective teams, including team leadership, by phone, web application or in person in order to understand and anticipate HR needs.HR Operations & Compliance (30%)- Provide guidance to assigned program teams on compensation and equity, HR procedure and policy interpretation, host-country compliance, and recruiting and retention strategies. - Advise assigned program teams on compensation decisions by analyzing internal data and providing recommendations that align with CHAI’s compensation framework.- Work with other members of CHAI HR to facilitate employment agreements and interpret labor regulations and HR-related legal issues for country offices and international staff, research and interpret overseas labor laws, perform and support HR audits, and support reviews and changes to HR-related manuals and documents. - Maintain in depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partner with Contracts department and Global Operations team as needed and provide guidance to managers as appropriate on a case by case basis,- Work with members of Global HR team to complete administrative work related to HR processes including contract renewals, payroll changes, etc. in a timely manner.Professional Development, Training & Workforce Planning (20%)- Lead, execute and facilitate learning and development activities to promote a respectful workplace, talent development, management skills, and other capacity-building needs in line with CHAI’s approach to on-the-job learning. - Provide coaching, guidance and communication as needed to program teams on a variety of topics including, but not limited to; staff performance, professional development, giving and receiving feedback, diversity, equity and inclusion, etc.- Work alongside program teams and Talent Acquisition to provide guidance and input on team restructures, workforce planning and succession planning.- Identify training needs for assigned global program teams and individual manager needs.- Proactively identify opportunities to equip team members with resources that support professional development and internal mobility.Projects & Other HR Work (10%)- Lead or support on a variety of recurring and standalone projects in line with the Global HR strategic priorities. - Provide ad hoc reporting and analysis based on the needs of the HR team and various global teams.- Provide other HR services as needed and requested.
- Conduct detailed analyses and mapping of the existing landscape of HIV prevention and diagnostics network- Assist with treatment optimisation efforts by supporting advanced data analytics and supply chain work- Design pilots for different geographies and population groups to inform scale-up of HIV prevention efforts- Design linkages and sample transport networks between testing sites, testing labs, Targeted Intervention sites for operational strengthening of prevention programs- Assist with designing tools and material for patient linkage, awareness and education- Search, collate, analyse & present meaningful information relevant to the project activities- Perform any other duties as assigned by the Program Manager
- Building and maintaining trust-based relationships with key suppliers, donors, and external partners at a senior level- Developing and building consensus around strategic frameworks and priorities in order to move forward SRH market-shaping discussions- Leading supplier engagement and negotiations on market-shaping initiatives- Effectively managing ongoing market-shaping agreements between relevant parties- Collaborating with CHAI's technical teams to develop and implement strategies to help suppliers accelerate the development, regulatory approval, and commercialization of key essential medicines- Working to design, build, and socialize key analyses to support market-shaping efforts (e.g., demand forecasts, cost models, business cases, etc.)- Working in close partnership with CHAI’s SRH team to facilitate critical stakeholder discussions that can help bolster market-shaping efforts- Providing thoughtful and regular feedback and coaching to GMT SRH staff- Other responsibilities as needed
- Review program reports and documents to develop a comprehensive understanding of WJCF/CHAI India Nutrition Program.- Develop case studies, Standard Operating Procedures (SOPs), templates and formats for dissemination of CHAI’s learnings among key stakeholders and enabling seamless transition of CHAI’s responsibilities to the government counterparts in Madhya Pradesh.- Review and analyse data and support in the development of reports and presentations to be submitted to donor(s) or government stakeholders on a regular basis.- Conduct secondary research to gather key information on policies and best practices in specific verticals under nutrition and health service delivery.- Develop comprehensive scale-up strategy and operational plans for replicating WJCF/CHAI’s learnings and/ or best practices in strengthening nutrition and health ecosystem across other geographies (including Punjab).- Coordinate and participate in discussion with external stakeholders (including government and other development partners), as required.- Perform other responsibilities as requested by program or country leadership.