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Finance Responsibilities (70%):- Accounting/Budget Management/Cash Management- Review payment requests and ensure that adequate supporting documentation and approval are obtained before payments are processed.- Process payments (and other documents such as invoices and employee reimbursement requests) on time, managing liabilities.- Prepare documentation for payment transactions including but not limited to cash advances, petty cash, in-house transfers, checks, and transfer forms.- Administer petty cash account and ensure that all expenses have supporting documentation attached to ensure accountability of the funds.- Check and reconcile advances and ensure all supporting documents are attached, sufficient, valid, and settled.- Check travel request, travel advances & travel expense claim reports prior to approval and release of payments.- Ensure all transactions are supported with complete documents and that they comply with the CHAI financial and compliance manual, donor requirements, and government regulations.- Accurately record transactions in QuickBooks and prepare monthly bank reconciliations.- Maintain a hardcopy and electronic filing retention system for all finance records to comply with financial best practices.Strategic Financial Management- Monitor financial activity on programs and prepare expenditure reports for program managers as needed.- Assist in the preparation of audits, financial statements, and varied fiscal reports.- Participate in the development, implementation, and maintenance of relevant country office policies.- Ensure good teamwork and cooperation between finance and program teams, including but not limited to:- Participating in relevant program management meetings- Coordinating training of program staff in relevant aspects of financial management- Ensure accurate, timely preparation, and remittance of all relevant taxes and related liabilities.Administrative and Human Resources Responsibilities (30%):- Ensure compliance with CHAI global and Benin government HR policies through documentation, submission of relevant documents to government authorities for validation, and training of staff on these policies.- Support country programs with recruitment by serving as liaison for hiring teams and candidates throughout the interview and hiring process, and by posting jobs and scheduling interviews with candidates.- Develop, manage, and maintain the integrity of an employee information system tracking personnel records, including signed organizational and contract documents, staff credentials, and relevant HR checklists.- Track staff leave days and generate monthly leave tracker report.- Conduct quarterly HR compliance audit and submit report to the Country Lead.- Coordinate with health insurance vendor to ensure provision of top-quality medical insurance for staff and their families; support staff members with health insurance claims and obtain feedback from staff on quality of medical service.- Establish fixed assets and inventory management system for the office (including asset tagging and asset audits).- Oversee update to the fixed assets register.- Participate in Global HR training opportunities and webinars and share relevant details with team members for professional development and learning.- Assist in coordinating programmatic events as required.- Perform any other tasks as requested by the Country Lead.
- Serve as a trusted adviser to CHAI country teams and national malaria programs on issues related to vector control operations- Provide strategic and technical guidance on vector control intervention selection (ITNs or IRS) and prioritization process, interpretation of entomological surveillance data, indicator selection for monitoring and evaluating interventions, and micro and macroplanning for the campaign.- Support country teams and national programs to translate evidence, current research, and normative guidelines on vector control, entomological investigation and monitoring and surveillance into practical programmatic and field operations. This includes updating and reviewing for vector control technical content national strategic plans, guidelines, and policies to align with global recommendations.- Work in close coordination with internal analytics team to facilitate implementation of operational research projects, including conducting background research, designing surveys, writing, and editing protocols, conducting data analysis, and writing reports- Support CHAI country teams with documentation of lessons learned, best practices in vector control intervention campaigns, entomological surveillance, and disseminating findings through high-quality and clear presentations, reports, and publications- Support scoping for innovative approaches to increasing efficiency and effectiveness of vector control intervention implementation with the aim of achieving desired health impact of the preventive intervention and application of complementary vector control interventions e.g., larval source management,- Support malaria program engagement with private sector organizations implementing IRS- Support country teams to identify and develop solutions to key vector control challenges- Proactively develop and maintain strong working relationships with key stakeholders across government and non-governmental organizations at the regional level
- Help develop and execute quantitative and qualitative analyses around major HTS programmatic questions in project countries, with support and supervision from the Program Manager- Support the development of evidence-based technical advice to Ministries of Health, CHAI country teams, and in-country partners in development and implementation of evidence-based HTS strategies- Data management, including maintaining up-to-date country-level dashboards with relevant HTS indicators- Support in translating global evidence and best practices to the country level, including distilling and communicating messages to country teams and other partners- Monitoring new strategies and research in the global HIV space, identifying and developing update for country and global team members- Support to general program operations, including meeting coordination and planning- Support workplanning and tracking of country activities in line with grant deliverables, including support to monthly and annual grant reporting- Document key country activities and lessons learned for dissemination across country and global audiences- Provide additional support to country teams and grant activities, as identified with the program manager
- Serving as a trusted adviser to CHAI country teams and regional technical leads, and national malaria programs, on issues related to malaria entomology;- Developing and leading the execution of CHAI’s entomological strategy;- Working through CHAI country teams to support malaria programs with developing their entomological strategies, including understanding key programmatic questions, consideration (and deployment, when relevant) of new approaches, data collection oriented to answering programmatic questions, and making vector control decisions based on entomological data;- Answering questions from CHAI teams and malaria programs related to the bionomics of key malaria vectors across Sub-Saharan Africa, Southeast Asia, and Mesoamerica;- Staying abreast of WHO technical guidelines and the latest scientific advances regarding malaria entomology, and translating scientific evidence into country programmatic decisions, standard operating procedures, data collection forms, manuals, and guidelines;- Understanding novel and traditional malaria vector control tools, and advising on the entomological data that would support introducing and monitoring these tools;- Supporting CHAI country teams and government programs to implement strong systems for vector control insecticide resistance monitoring;- Identifying key impediments to achieving entomological programmatic goals and helping devise targeted solutions to them;- Providing technical support for conducting programmatic entomological activities of malaria vectors including, but not limited to, capturing vector species, biting and resting behavior, oviposition, breeding dynamics, and susceptibility to insecticides;- Providing technical and operational support for the implementation of entomological and vector control studies including, but not limited to, guidance on best practices for collecting larval and adult vectors, preserving and transporting samples, selecting survey or sentinel sites, evaluating the quality of indoor residual spraying, measuring the residual efficacy of insecticides, and the timing of such studies;- Participating in the analysis and interpretation of entomological data collected routinely or during entomological surveys;- Supporting strong entomological data management, including integration of entomological data into malaria information systems and deployment of digital tools as appropriate;- Developing malaria program budgets for entomological infrastructure and surveillance activities;- Synthesizing results in slide decks and reporting and communicating them within CHAI;- Leading trainings for CHAI teams and country programs on entomology best practices and new information;- Representing CHAI at external technical meetings, acting as the face of our organization to academic/technical partners, including via the dissemination of findings through high-quality presentations, reports, and publications;- Building strong relationships with stakeholders across governmental, non-governmental, public health, and academic organizations;- Working with CHAI's technical teams, country teams, and regional managers to develop and implement coordinated program support; and- Any other tasks identified.
- Develop a detailed understanding and documentation of supplier dynamics, including market share of suppliers, pricing offered by suppliers, timelines for product development and manufacturing, timelines for obtaining quality assurance for key drugs and diagnostics, status of in-country registration of drugs, in-country dossier filing timelines, and suppliers’ development and access strategies- Analyze market trends and develop demand forecasts and uptake models for new and existing commodities and services- Liaise with the R&D team, the disease team and country teams to develop the market analysis required to support negotiations with suppliers to expedite time-to-market, reduce pricing and improve supply security- Cultivate relationships with existing and potential suppliers of drugs and diagnostics in low-and middle-income markets. Build and maintain these relationships by providingmarket insights and contacts, offering targeted support and guidance to navigate regulatory and procurement processes- Support the development and evaluation of Request of Proposals for commodities and services in collaboration with CHAI country programs and government partners- Monitor supplier compliance with contracts, global and domestic funding for product purchase, and product uptake- Prepare presentations, reports, and other analyses to inform global policy and increase the evidence base for high-impact interventions. Present findings of analyses to internal and or external audiences- Other responsibilities as needed
SCROLL FOR ENGLISH Responsabilités : - Fournir un soutien au MSAS, en particulier à la Direction de la Santé de la Mère et de l'Enfant (DSME), et aux parties prenantes pour réaliser une évaluation du marché ;- Collaborer avec des partenaires internes et externes pour analyser les perspectives du marché, le portefeuille de fournisseurs et les aspects économiques de production de toute une gamme de produits ;- Produire des analyses de données de haute qualité, synthétiser diverses sources de données en un produit complet et rationalisé afin d'aider les parties prenantes à réaliser des évaluations de marché complètes ;- Effectuer des recherches (y compris la revue documentaire) en profondeur sur le marché de la Santé Sexuelle et Reproductive (SSR), sur les politiques passées et actuelles, et exploiter les données disponibles et les analyses antérieures du marché ;- Conseiller le Ministère de la Santé et la Direction de la Santé de la Mère et de l'Enfant sur l'évaluation du marché de la SSR ;- Coordonner les réunions et faciliter le partage des connaissances entre les partenaires gouvernementaux et SEMA ;- Rédiger les procédures, les conclusions et les enseignements tirés des évaluations de marché afin d'informer les futures itérations de l'évaluation du NMHF et les interventions potentielles de structuration du marché ;- Appuyer la mise en place et soutenir la communauté de pratique composée de partenaires publics et privés pour échanger les meilleures pratiques ;- Construire de solides relations avec les parties prenantes au sein du gouvernement, des organisations non gouvernementales et du secteur privé pour soutenir l'appropriation de l’approche d’évaluation du marché de la SSR ;- Assumer toute autre responsabilité selon les besoins. ---Responsibilities: - Provide support to the Ministry of Health particularly the “Direction de la Santé de la Mère et de l’Enfant” (DSME) and stakeholder to conduct market assessment; - Collaborate with internal and external partners to analyze market outlook, supplier landscape, and production economics across a range of products;- Conduct background research including literature review of SRH market, past and current policies, and leverage available data and previous market analyses;- Serve as a trusted advisor to MoH/DSME on SRH market assessments;- Coordinate meetings and facilitate knowledge sharing between government partners and SEMA;- Draft procedures, outcomes, and lessons from market assessments to inform future iterations of NMHF Assessment and potential market shaping interventions; upport creation of and continued activities of community of practice consisting of public and private shareholders to exchange best practices;- Build strong relationships with stakeholders across government, non-governmental organizations, and the private sector in supporting ownership of the SRH marketplace;- Execute other responsibilities as needed.
- Support the Country Director (CD) in defining the Country Team's overall strategy, develop clear operational plans for execution, and continually identify opportunities for CHAI to add value and maximize impact- Plan and execute specific programmatic initiatives- Provide high-quality technical assistance to the government as needed/requested, and nurture a trusted relationship with government partners based on a track record of delivering results that exceed expectations in speed and quality- Build and leverage strong effective relationships with key partners and stakeholders, identify and establish additional partnerships as appropriate- Support the CD to establish robust financial, administrative, and human resource policies and systems, ensuring they are aligned with CHAI global policies and compliant with local law- Develop and manage program budgets in collaboration with program staff- Support the CD in human resources management, including recruitment and management of existing staff- Ensure adequate on-boarding for new staff and identify training needs and professional development opportunities- Work with the operations manager on internal management of the office's daily operations, including contracting with vendors, ensuring compliance with local laws, and interfacing with CHAI's legal, security and financial teams- Manage administrative team to ensure proper office functioning for security, logistics and finance- Facilitate donor communication and manage monitoring and reporting of financial and programmatic progress- Support fundraising efforts, including new program development, proposal and concept note development, budgeting and the development and management of relationships with existing and potential donors- Develop communication materials, make presentations and represent CHAI at public forumsMaintain appropriate bi-directional communication with CHAI headquarters to ensure that CHAI's global capabilities are being fully leveraged- Maintain a thorough understanding of the health landscape in the country- Undertake other country tasks as the CD may direct as needed
- Support program and grant management, in collaboration with program and country leadership:- Manage a team of ~5 global associates/technical advisors supporting countries in the implementation of focal technical areas- Support development of program-wide and country-specific objectives, strategies and milestones- In collaboration with country team and regional managers, regularly assess progress against program objectives in areas of focus and help prepare high-quality briefings for donors and CHAI management, including achievements to date, key risks & opportunities, and action plan going forward- Help improve program team effectiveness and engagement- Develop CHAI's vaccines program and strategy in technical area of focus, in collaboration with program and country leadership:- Develop/update CHAI’s strategy and thought leadership both at global and country level, to increase CHAI’s effectiveness and impact- Support fundraising and grant proposal and budget development in line with CHAI’s strategy, model, competing priorities and capabilities, both at country and global level- Support ramp up of new CHAI staff and of new focus countries and strengthen capabilities of existing CHAI staff, leveraging the institutional knowledge from CHAI- Identify how this work relates to and builds on CHAI’s other in-country objectives and vaccine technical focal areas, which often require building on strong horizontal management structures. Put in place appropriate mechanisms to ensure cross-fertilization and collaboration across these objectives and sub-teams.- Provide strategic and programmatic support for the design and implementation of work in focus countries to dramatically and sustainably improve immunization coverage, in collaboration with direct reports and regional manager:- Contribute to the design, planning and implementation of high-impact work with direct reports and country teams to achieve high and sustainable coverage of new and routine vaccines in CHAI focus countries. Projects could include the following depending on technical focal area:- Strategize for the efficient and effective rollout of new vaccines while maintaining line of sight for improving routine immunization- Support program redesign in light of COVID-19 pandemic and the effects on routine and new immunizations, including supporting countries to introduce, achieve high coverage, and routinize Covid-19 vaccination- Support and build capacity of local governments to make decisions and optimize vaccine product portfolios for greater cost efficiency and coverage- Support governments to address and resource equity priorities- Strengthen national and subnational data driven performance management systems- Strengthening national and subnational planning and coordination processes to expand the reach and quality of immunization and other primary health care services- Improve immunization financing, resource mobilization and sustainability, in particular for countries in Gavi transition- Drive continuous development and effective dissemination and use of programmatic toolkits, lessons learned, and other know-how related to CHAI's vaccines program experience in focus countries.- Demonstrate impact and support countries to plan for sustainability of high-impact work, including transition of successful practices to national government leadership. - Improve national and global practices and policies, and cultivate global relationships, in collaboration with direct reports and program leadership:- Develop productive relationships with key stakeholders (e.g., WHO, Gavi, BMGF, UNICEF, PATH, JSI, IHME) and foster effective exchange of know-how with partners.- Become a respected and trusted thought leader in this area of focus within CHAI and within the global immunization community.- Disseminate CHAI's programmatic insights into the global immunization community and inform global policies and country practices beyond CHAI focus countries, including through global working groups (e.g., EPI manager meetings, WHO hosted regional meetings, antigen specific global working groups, etc.).- Other responsibilities as needed
Strategy development and resource mobilization- Lead the development and implementation of CHAI’s pediatric and adolescent HIV and eMTCT strategy.- Develop innovative concepts and proactively identify opportunities to raise funds to execute against CHAI’s pediatric and adolescent HIV strategy and goals.- Work to identify and engage new donors for CHAI’s pediatric HIV agenda.Management of the pediatric program portfolio- Translate CHAI’s overall strategy and vision into concrete deliverables and design programs that are set up to demonstrate improvements in pediatric outcomes.- Serve as a trusted, accessible advisor to governments and CHAI country teams on a variety of pediatric HIV topics.- Monitor progress to ensure the achievement of program goals, targets, and objectives; problem-solve and refine CHAI’s approach as required.- Engage with CHAI country leadership and program teams to align on approaches, problem solve, provide technical and analytical support, track progress, and ensure pediatric HIV continues to be prioritized.- Ensure that we put affected communities – in this case, children and adolescents living with HIV – at the center of all we do, through meaningful community engagement and partnership.Donor & grant management- Establish and maintain strong relationships and communication with donors on pediatric-focused grants.- Ensure execution against grant priorities, targets, and deliverables.Team & People Management- Build a motivated, results-driven and dedicated team of strategic thinkers who can work across the matrix to ensure outcomes for children living with HIV improve in program countries.- Foster the continuous growth and performance of all direct reports through active coaching and leadership that blends high expectations with intensive support and empathy.- Manage operational and administrative aspects of the team and projects, including timely and accurate reporting of results to donors, budgeting, and recruitment.- As part of the HAP Leadership Team, help to shape the culture and dynamics of Global HAP through regular communication and activities that build team effectiveness and cohesion across geographies and work streams.- Role model the values and mission of CHAI and the behavior norms of Global HAP.Collaboration with internal stakeholders- Develop a trusted relationship and dialogue with program leads on other CHAI teams working on pediatric and adolescent focused projects to foster collaboration and ensure alignment on priorities, strategies, processes, and objectives.- Stay up-to-date on developments across relevant CHAI programs to identify synergies and opportunities where CHAI can magnify impact.Collaboration with global pediatric partners- Manage and build strong relationships with the broad ecosystem of global pediatric partners to identify gaps, design approaches, implement strategies, monitor impact, and continuously improve the strategic programmatic agenda of CHAI’s pediatric response.- Make positive and useful contributions to the overall pediatric HIV landscape and continue to cement CHAI’s role as an important partner in the pediatric space across diagnosis and treatment.- Represent CHAI in international fora on pediatric and adolescent HIV and eMTCT.
Responsibilities and areas of support to government programs will include:- Work with national malaria staff and CHAI DRC country team to optimize and cost national malaria programs by building Excel-based costing and budget models- Conduct costing and financial analyses and support the development of funding proposals and operational plans- Support governments to meet Global Fund requests and satisfy grant application requirements, including budget development- Assist government programs and donors with addressing the long-term sustainability of malaria funding, by forecasting future funding gaps, mapping and assessing funding opportunities (both innovative and traditional), and working other technical teams and partners to streamline and integrate malaria services to lower costs- Serve as a trusted advisor to CHAI DRC country team on malaria management, strategy and finance- Serve as liaison between CHAI regional technical teams, country partners, and stakeholders- Build strong relationships with stakeholders across government, non-governmental organizations, and the private sector- Engage with and cultivate donors, including individuals, corporations, and organizations interested in supporting malaria programs- Draft presentations and reports for internal and external stakeholders- Coordinate meetings and facilitate knowledge sharing between government programs and partner organization in the region to ensure coordination- Provide program and budget updates for internal project management, best practice sharing, and donor reporting- Other responsibilities as needed.