- Contribute to the planning and execution of high-impact projects- Provide research and analytical support- Support evaluation and documentation of results and impact from CHAI's work- Develop influential presentation materials that work for varying audiences- Build and manage relationships with key individuals in the Ministry of Health, in CHAI and relevant partner organizations- Identify potential areas of additional support in existing and new focal countries- Perform other tasks as necessary

- Travailler aux côtés du SP-Palu, du DPES, du DCAPS, du DSI et d'autres partenaires clés du ministère de la santé pour soutenir les flux de travail pertinents sur la santé communautaire, la gestion des cas de paludisme et la gestion de la chaîne d'approvisionnement.- Servir de point focal avec les parties prenantes de la gestion des cas, de la chaîne d'approvisionnement et de la santé communautaire dans le pays, allant du gouvernement, du monde universitaire, de la société civile et du secteur privé (c'est-à-dire une présence physique à long terme dans le pays pour soutenir sans interruption).- Soutenir les efforts de plaidoyer pour la gestion des cas, la chaîne d'approvisionnement et la stratégie de santé communautaire, la conception et la mise en œuvre des programmes conformément aux meilleures pratiques fondées sur des preuves.- Renforcer et étendre les outils et les processus de reporting programmatique et de suivi des activités aux niveaux central et opérationnel ; développer la capacité du personnel gouvernemental à effectuer un suivi des activités sur une base régulière.- Soutenir le SP-Palu dans la collecte, l'analyse et la visualisation des données de gestion des cas et des stocks. Suivre les progrès et la qualité des données et faire les mises à jour nécessaires au cadre de S&E et la documentation des apprentissages.- Collaborer efficacement avec les équipes de CHAI, notamment les équipes chargées de la surveillance du paludisme, de l'analyse et de la technologie, ainsi que du financement de la santé, afin de soutenir les résultats attendus de- CHAI en matière de santé communautaire.Spécifique à la gestion des cas de paludisme:- Soutenir le SP-Palu et la DPES dans le développement de matériel de formation, d'aide-mémoire et de directives, et soutenir les formations pour le personnel des niveaux central et opérationnel (agents de sante et ASBCs).- Soutenir les efforts de supervision intégrées de prise en charge des cas dans les formations sanitaires par le SP-Palu y compris optimisation des outils de supervision et leur digitalisation, le ciblage des supervisions, la compilation des données de supervision et la rédaction des rapports de supervision.- Coordination au niveau central en ce qui concerne les composantes de santé communautaire/gestion des cas du plan stratégique national sur le paludisme et participer aux réunions du groupe de travail sur la santé communautaire (la taskforce sante communautaire).- Soutenir l'engagement de CHAI dans le domaine de la santé communautaire en effectuant une analyse de la couverture effective périodique, le développement et mise à jour de la plateforme électronique de cartographie des ressources et le suivi de l’utilisation et la mise à jour de la plateforme des gestions des agents de santés à base communautaire (ASBC) et son intégration dans mHealth.- Engager les partenaires gouvernementaux et non gouvernementaux de la santé communautaire pour comprendre et rejoindre le paysage plus large de la santé communautaire, y compris le travail de digitalisation.Spécifique à la gestion de la chaîne d'approvisionnement:- Fournir un soutien de maintenance au SP-Palu sur l'utilisation de l'outil de quantification/prévision des produits antipaludéens.- Compiler des informations sur les processus et les délais de quantification, d'approvisionnement et de distribution des produits de prévention, de diagnostic et de traitement du paludisme, et documenter les principales lacunes et recommandations.- Travailler en étroite collaboration avec les partenaires gouvernementaux et les autres parties prenantes, pour évaluer les lacunes dans les données qui ont un impact sur les systèmes nationaux d'achat, d'approvisionnement et de distribution, et élaborer des solutions pour résoudre les problèmes identifiés.- Autres activités et responsabilités, selon les besoins.

Administration- Assisting with the management of daily operational activities.- Performing administrative tasks, such as making travel arrangements, scheduling meetings, etc.- Managing office supplies and the maintenance of office equipment.- Managing country procurement planning and the office inventory process.Program Operations- Assisting with project management by creating assignments, tracking progress, and resolving issues.- Planning and organizing conferences, events, staff training, and employee engagement activities.Human Resources- Coordinating the proper allocation of human resources.- Managing country Employees performance Improvement Plan.- Work with Global Teams to setup a country fellowship program.- Arranging and assisting with the onboarding of new employees.- Handling the staff performance improvement strategy and process.Finances- Monitoring Petty cash management.- Ensure country operations compliance with donors, CHAI and government policies.- Preparing and maintaining operations documents and reports.

- Work with national malaria staff and CHAI country teams to conduct malaria program reviews; update or write national strategic plans; and optimize and cost national malaria programs by building Excel-based costing and budget models- Conduct costing and financial analyses and support the development of funding proposals and operational plans- Support governments to meet Global Fund requests and satisfy grant application requirements, including budget development- Serve as a trusted advisor to CHAI country teams- Serve as liaison between CHAI regional technical teams, country partners, and stakeholders- Build strong relationships with stakeholders across government, non-governmental organizations, and the private sector- Engage with and cultivate donors, including individuals, corporations, and organizations interested in supporting malaria programs- Draft presentations and reports for internal and external stakeholders- Coordinate meetings and facilitate knowledge sharing between government programs and partner organization in the region to ensure coordination- Provide program and budget updates for internal project management, best practice sharing, and donor reporting- Other responsibilities as needed

Provide technical and operational support with selecting, targeting, planning, budgeting, implementing, monitoring and evaluating vector control interventions and conducting needed entomological surveillance. This will include:- Serving as a trusted adviser to government on issues related to vector control and entomological surveillance, specifically to translate corresponding normative guidance and scientific evidence into practical programs.- Identify key gaps in vector control that impede malaria elimination and develop strategies to fill these gaps.- Assist the government in developing or updating national vector control plans, entomological surveillance plans and resistance monitoring and management plans.- Help the government in devising and budgeting annual work plans for vector control and entomology.- Develop and/or update vector control technical content in national malaria elimination strategies guidelines and plans and in donor proposals.- Using available data to support the government in selecting the most appropriate vector control interventions, combining them as needed and targeting them to the right places and populations.- Help develop operational plans, operating procedures, and associated training materials for the adequate implementation of vector control activities, based on prior country experiences and global best practices.- Support the monitoring of vector control interventions, such as LLIN durability monitoring or IRS residual efficacy monitoring, including developing plans, protocols, SOPs, data collection forms and providing day to day field support.- Assist the government is designing and implementing optimal entomological surveillance systems to address key programmatic question to guide vector control.- Contribute to collating data and conducting analysis to evaluate the impact of vector control interventions.- Support the government to timely monitor and address biological threats to vector control, such as insecticide resistance or the introduction of invasive species.- Contribute to the ideation and drafting of new project proposals, and identification of funding opportunities to support vector control and entomological surveillance.- Proactively developing and maintaining strong working relationships with key stakeholders across government and non-governmental organizations.- Collaborate with the government in disseminating results and learnings to internal and external audiences, via reports, publications and summary decks.

- Lead meeting planning and coordination, support recruitment and onboarding of new staff members, update program communication materials, maintain knowledge management platforms- Ensure knowledge flow for team, including the sharing of information and knowledge across CHAI teams- Organize and manage Leadership Team meetings, agenda, notes, follow-ups- Support development and management of subrecipient contracts and processing of invoices- Write, edit, and format reports and presentations- Plan and attend team meetings, including assisting in the arrangements of hotels, tracking related expenses, and agendas for team meetings- Develop and maintain administrative resources to facilitate efficient operations across the program (team newsletter, website, etc.)- Manage and organize program documents, data, and files; ensure sustained institutional memory/repository- Provide thought partnership with team leadership to improve operational efficiency and a positive team culture- Support data cleaning and management or organization of data and files- Support administrative tasks for grant compliance as necessary, such as time sheets and finance support- Execute other responsibilities as needed by the team

Budgeting and Reporting:- Develop in-depth understanding of multiple programs’ budgets and expense drivers/levers and support program managers/ budget holders in developing/revising budgets and guidelines, and preparation/submission of detailed program budgets.- Support the Director Finance and Program Managers in consolidation, validation, and analysis of operational expenses against budgets; provide variance explanations and effect adjustments to programmatic plans/budgets.- Review income allocations and closely coordinate with program managers on execution rate, adjustments needed, and reforecasting of budgets to ensure consistency with programmatic goals/plans.- Prepare budget presentations for discussions/approvals and incorporation of these in program reports/submission.Financial Management and Planning:- Prepare management reports/dashboard for tracking critical KPIs, and grants’/projects’ performance and advise Program managers on productivity metrics and cost efficiencies.- Handle routine accounting, transaction processing and month end processes under guidance of the Finance Manager concerned.- Support project teams in development of financial proposals/plans for new grants and support translation of these into detailed financial scenarios, cost heads/expense categories, phasing etc.Grant Management:- Support program teams in preparing, reviewing, reconciling, and submitting financial reports to donors and in setting up and implementing appropriate reporting protocols.- Support development and implementation of Standard Operating Procedures for grants management, budgeting guidelines and financial management.- Send timely alerts and reminders for coordination with other WJCF Offices.- Process partner agreements/contracts and coordinate timely release of donor tranches under guidance from Finance Manager / Director Finance.- Maintenance of all partners records and financial documents.Efficient financial risk management:- Support the Finance function in effective risk management measures, ensuring judicious utilisation of funds, adherence to budgets, and compliance with regulatory norms.- Support risk assessment of partners and institute measures including systems, processes, and training of partners (and WJCF staff) in compliance and risk management.- Ensuring strict compliance with donor guidelines & provide support during donor and other audits.- Support development and implementation of policies, systems, and procedures to ensure financial accuracy, transparency, and adoption of best practices.- Other responsibilities as assigned from time to time.

Application and Grant Coordination- Support the day-to-day operations of the small-grants fund, including tracking deadlines, following-up with relevant stakeholders, storing applicant information and providing timely responses to inquiries and questions- Update tools with timely information regarding applicants’ and grantees’ status in the application and grant-life cycle- Coordinate the end-to-end grants and contracts processes with internal and external parties- Support the process of consolidating application feedback from reviewers and returning this to applicants for iterationSystems and Tools- Support development and/or revision of applications, reporting materials and processes as required- Contribute ideas towards strengthening processes and creating efficiencies wherever possible- Proactively flag risks associated with processes, applicants or subgranteesExternal Engagement- Manage the small-grants fund inbox ensuring all communications are adequately responded to- Participate in external stakeholder calls as needed in order to provide updates on applicants and granteesData Analysis and Dissemination- Support documentation and dissemination of successes and learnings arising from the COF- Analyze and synthesize key information for internal and external audiences- Collect and track outcomes of COF investments in order to support impact analysesGeneral- Communicate effectively in a matrixed work environment across various stakeholders- Other responsibilities as needed- Option to travel internationally 1-2 times per year

- Participate in all relevant administrative, financial and project related review and planning meetings (including preparation of project budgets).- Responsible for organizational and project related bookkeeping / accounting work, including recording of all financial transactions using accounting software.- Ensure booking of expenses in line with approved budget, accounts code, budget line etc for proper reporting and monitoring of expenses.- Ensure completion of all the documents in vouchers before processing the payment.- Process payments to partners, vendors, and employees on timely basis.- Ensure timely settlement of advance payments to staff/vendors.- Ensure timely payment of monthly statutory dues, closure of monthly accounts and reporting.- Prepare monthly office / project specific financial reports. Assist with reconciliation of books of accounts with overall accounts maintained by the Head Office.- Ensure that administrative and financial registers (like registers for attendance, leave records, Staff movement, personal vehicle use, incoming and outgoing correspondence, stocks) are maintained properly.- Assist the Finance Officer/Lead in all financial audit related activities, at project or organizational level.- Undertake any other activities and responsibilities as reasonably required by the organization/Supervisor.- Maintaining appropriate files/records/documents towards meeting legal and statutory requirements.

- Work with national malaria staff to do broad management capacity building, including training malaria staff and addressing management gaps that occur during malaria prevention campaigns and during the provision of malaria services at the primary health care level- Work with national malaria staff and CHAI country teams to conduct malaria program reviews; update or write national strategic plans; and optimize and cost national malaria programs by building Excel-based costing and budget models- Conduct costing and financial analyses and support the development of funding proposals and operational plans- Assist malaria programs with financial and programmatic tracking, including the identification of key decision-relevant information and the development of dashboards and systems to bring that key information to the decision-making point- Support governments to meet Global Fund requests and satisfy grant application requirements, including budget development- Serve as a trusted advisor to CHAI country teams- Serve as liaison between CHAI regional technical teams, country teams, partners, and stakeholders- Build strong relationships with stakeholders across government, non-governmental organizations, and the private sector- Engage with and cultivate donors, including individuals, corporations, and organizations interested in supporting malaria programs- Draft presentations and reports for internal and external stakeholders- Coordinate meetings and facilitate knowledge sharing between government programs and partner organization in the region to ensure coordination- Provide program and budget updates for internal project management, best practice sharing, and donor reporting- Other responsibilities as needed