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- Support processing of payment requests, vendor invoices, and staff advances in line with CHAI's financial policies.- Work with the Accountant in Preparation of cashflow Analysis Reports to be submitted to Finance Manager.- Assist with capturing transactions to the correct project, donor, and budget line ahead of entry into the accounting system.- Process transactions on the Bank and Mobile Money Platforms that are reviewed verified by the accountant to facilitate program and organisational activities under CHAI Zambia.- Prepare and file physical and electronic financial documentation in a complete, well-organized, and audit-ready manner.- Support Accountant with documentation during bank reconciliations and other routine financial control checks.- Assist with statutory...
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- Coordinate the reception area professionally including answering the telephone and placing outgoing calls for CHAI staff, welcoming the organization’s guests, relaying messages, and projecting a professional image of the organization.- Support the distribution of incoming and outgoing mail and forwarding to the relevant staff.- Receive and send correspondence and maintain logs of all office correspondence in a confidential and secure manner.- Support development and maintenance of client relationship database of key contacts at the Ministry of Health (MOH), donors, and partners.- Maintain a proper, user-friendly filing and document control system for recording and tracking all documents.- Coordinate logistical support for conferences, site visits, workshops, and accommodation,...
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Research & prospecting - Donor strategy and relationship mapping:Developing engagement strategies and mapping relationships, networks, and decision-makers for CHAI's key donors and prospects, andidentifying the highest-potential paths to deepen them. - Prospecting and research:Conducting donor prospecting and research to identify and qualify new funding opportunities, using AI tools to accelerate research and build and enrich donor profiles. Collateral & writing - Pitch development:Working with program, country, and functional teams togather inputs and build compelling donor pitch decks, proposals, and investment cases that translate CHAI's priorities into a clear ask for a range of funder audiences. - RFPs and proposals:As needed, compiling and coordinating responses to general...
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- Handle routine accounting, transaction processing, and month-end processes under the guidance of the Deputy Finance Manager concerned, including timely processing of staff travel and other reimbursements, verification of all vendor payments and legal dues, etc.- Work closely with the accountant to ensure accuracy, approval and correct charging of financial expenditure against project budgets/codes.- Ensure implementation of financial control procedures as laid down by the organization and ensure strict compliance with applicable in-country laws and regulations, including taxation laws, to the extent they relate to the Finance Officer's work area.- Support program teams with timely and correct information as and when required.- Provide support for statutory, internal, and donor...
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- Clean, analyse, and validate data from IHIP, DVDMS, and LLIN tracking systems.- Develop and maintain dashboards and reports for district and block-level performance indicators.- Support the design and roll-out of EWARS and alert response systems.- Generate data summaries, fact sheets and score cards for monthly/quarterly reviews and contribute to operational research.- Train field and facility staff in data entry, data quality assurance, and interpretation for action.- Provide inputs for donor reports, program learning documents, and technical presentations.
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1. Program Management and Leadership - Lead the design, development and execution of coherent programmatic multiyear strategies aimed at streamlining WJCF’s approach towards malaria programming and fundraising.- Develop cross-program collaborations and conceptual linkages with other VBD programs.- Lead structured program performance reviews and develop an accountability culture within teams.- Guide the development and updating of a program specific results frameworks, annual operational plans, program risk registers and other process documents to ensure effective program execution.- Lead program tracking of progress, analyzing data, and making recommendations for improvements based on evidence.- Lead structured program monitoring processes across teams including Gantt chart...
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Executive Support for the CEO – 40% - Manage the CEO's calendar, ensuring it reflects his actual priorities; schedule calls, meetings, and travel; advise on where he should engage versus delegate, flag structural issues and risks - Coordinate international and domestic travel logistics: flights, accommodation, ground transportation, visas, country-specific entry/exit requirements, and communication with country teams and partners - Prioritize across major moments (WHA, UNGA, key donor engagements) and manage complex, last-minute changes to multi-country itineraries - Produce high-quality briefing notes, background research, and talking points in advance of key internal and external meetings, ensuring the CEO is consistently well-prepared - Track receipts and prepare and submit...
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Country support and cross-country learning- Guide associates and senior associates on the team in responding to country requests across relevant functional areas, including elimination plans, work plans, technical reports, and case studies.- Review and quality-assure country support outputs produced by associates and senior associates before Director review, including elimination plans, technical reports, donor reports, learning agenda pieces, memos, decks, case studies etc. Provide structured, actionable technical feedback to strengthen outputs. - Serve as the first point of escalation for country teams before issues reach the Director; quickly identify critical problems, break down and prioritize different parts of complex challenges, and apply lessons and best practices to...
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- Lead WJCF and its T1D program with state government stakeholders, and secure necessary government alignment on ongoing intervention support and proposed new initiatives.- Build and maintain trust-based relationships with senior officials in the Department of Health, NHM, and State Health Corporation, and expedite approvals required to drive program momentum.- Support the government in budgeting and planning through NHM and the State Health Corporation to ensure sustained access to essential drugs, diagnostics, and commodities for T1D management.- In collaboration with the Associate Director (NCDs), develop the program strategy and implementation plan for the state, and scope allied areas of intervention within the broader NCD portfolio.- Lead day-to-day program implementation at...
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- Lead WJCF and its T1D program with state government stakeholders, and secure necessary government alignment on ongoing intervention support and proposed new initiatives.- Build and maintain trust-based relationships with senior officials in the Department of Health, NHM, and State Health Corporation, and expedite approvals required to drive program momentum.- Support the government in budgeting and planning through NHM and the State Health Corporation to ensure sustained access to essential drugs, diagnostics, and commodities for T1D management.- In collaboration with the Associate Director (NCDs), develop the program strategy and implementation plan for the state, and scope allied areas of intervention within the broader NCD portfolio.- Lead day-to-day program implementation at...