- Support Finance and HR Coordinator to ensure high standard of financial stewardship, maintaining books, accounts and other financial records adhering the financial standard of CHAI financial system to ensure accountability- Prepare documentation for payment transactions including but not limited to cash advances, petty cash, in-house transfers, checks and transfer forms- Prepare bank payment in internet banking or check payment and seeks Finance & HR Coordinator approval- Prepare all staff expense reimbursement, cash/travel advances and payments to vendor/supplier/partner- Prepare all Payment Voucher and ensure it has adequate supporting documents- Creates online bank transfers and sends to Finance Coordinator and DCD or CD for approval- Review and verify all Payment Request of its accuracy of account code, unit costs, expense description, PID, GID in line with CHAI Finance Policy before issuing Payment Voucher for approval.- Writes new checks (in case of petty cash withdrawal or payment is made by check) and have it signed-off by Finance & HR Coordinator and DCD or CD- Prepare Program monthly Expenses Report and submit to Finance and HR Coordinator for approval- Assist Program Officers in preparing Program Activity Budget- Assist Finance & HR Coordinator in preparing Monthly Financial Report- Works with Finance & HR Coordinator to prepare for internal and external audits- Maintains petty cash account and records petty cash transactions in the Petty Cash Book in a timely manner- Prepares monthly petty cash book for petty cash replenishment and manages cash withdrawals from the bank when cash on hand falls below the threshold- Conducts month-end physical cash count- Prepare and update list of inventory and fixed assets, include proper labelling and documentation in quarterly basis- To file all the data of financial report.- Negotiate with the bank officer to get the good rate in conversion from US Dollar account into Rupiah account.- Set up staff leave monitoring system and including filing of leave requests- Conduct monthly payment of BPJS Kesehatan premium- Prepare transactions input/journal in QuickBooks for program activities expenses and office expenses- Maintain office utilities payments- Responsible for planning, monitoring and ensure payment of office running costs, such as telephone, internet, utility, and office supply, ensure bills are paid in timely manner- Maintain records and receipts for all daily transactions.- Ensure financial records are kept up-to-date with the latest transactions and charges.- Prepare Purchase Order and ensure of correctness, completeness and appropriate supporting documents prior to approval- Assist Finance and HR Coordinator to update Finance Policy and Procedures- Other duties as required by the management