Clinton Health Access Initiative

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- Support Finance and HR Coordinator to ensure high standard of financial stewardship, maintaining books, accounts and other financial records adhering the financial standard of CHAI financial system to ensure accountability- Prepare documentation for payment transactions including but not limited to cash advances, petty cash, in-house transfers, checks and transfer forms- Prepare bank payment in internet banking or check payment and seeks Finance & HR Coordinator approval- Prepare all staff expense reimbursement, cash/travel advances and payments to vendor/supplier/partner- Prepare all Payment Voucher and ensure it has adequate supporting documents- Creates online bank transfers and sends to Finance Coordinator and DCD or CD for approval- Review and verify all Payment Request of its accuracy of account code, unit costs, expense description, PID, GID in line with CHAI Finance Policy before issuing Payment Voucher for approval.- Writes new checks (in case of petty cash withdrawal or payment is made by check) and have it signed-off by Finance & HR Coordinator and DCD or CD- Prepare Program monthly Expenses Report and submit to Finance and HR Coordinator for approval- Assist Program Officers in preparing Program Activity Budget- Assist Finance & HR Coordinator in preparing Monthly Financial Report- Works with Finance & HR Coordinator to prepare for internal and external audits- Maintains petty cash account and records petty cash transactions in the Petty Cash Book in a timely manner- Prepares monthly petty cash book for petty cash replenishment and manages cash withdrawals from the bank when cash on hand falls below the threshold- Conducts month-end physical cash count- Prepare and update list of inventory and fixed assets, include proper labelling and documentation in quarterly basis- To file all the data of financial report.- Negotiate with the bank officer to get the good rate in conversion from US Dollar account into Rupiah account.- Set up staff leave monitoring system and including filing of leave requests- Conduct monthly payment of BPJS Kesehatan premium- Prepare transactions input/journal in QuickBooks for program activities expenses and office expenses- Maintain office utilities payments- Responsible for planning, monitoring and ensure payment of office running costs, such as telephone, internet, utility, and office supply, ensure bills are paid in timely manner- Maintain records and receipts for all daily transactions.- Ensure financial records are kept up-to-date with the latest transactions and charges.- Prepare Purchase Order and ensure of correctness, completeness and appropriate supporting documents prior to approval- Assist Finance and HR Coordinator to update Finance Policy and Procedures- Other duties as required by the management
Program (Division)
Country Programs - Indonesia
Employment Status
Temporary | Full-Time
Primary Job Location : Country (Full Name)
Indonesia
Primary Job Location : City
Jakarta
The Senior Associate is expected to lead and manage projects he/she will be engaged in. This requires both strategic thinking and execution effectiveness. S/he will be able to work in a flexible, entrepreneurial and results-driven manner under pressure, but still with optimism even in the face of complex challenges.  - Assist the China Country Manager and relevant disease program leads to develop and implement the project activities as required by the partnership framework, work plan and budget;- Project management, which includes work closely with government partners and other stakeholders to monitor projectprogress, manage project timelines, control budgets and ensure work orders and deliverables are organized and coordinated to achieve project goals;- Lead and/or support data collection, interviews, quantitative analysis, report drafting to generate evidence-based policy and formulate recommendations in strategic scenarios;- Assist government partner teams to develop methodologies including tools, processes, key performance/success indicators that are highly relevant and appropriate for analyses, project management and goal fulfillment;- Provide strategic recommendations for development of new programs, project management, communication and process improvement;- Regular relationship development and management with external stakeholders; - Other responsibilities as needed.
Program (Division)
Country Programs - China
Employment Status
Full Time
Primary Job Location : Country (Full Name)
China

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