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- AHDP Program Coordination- Develop and maintain effective processes to facilitate efficient operations - Organize, plan, and execute global conferences and meetings- Support with scheduling calls, recording and disseminating minutes, and tracking follow-ups against internal and external deadlines- Coordinate communications with multiple parties across multiple time zones and cultural work norms in a professional manner- Team and Knowledge Management- Ensure knowledge flow, including the sharing and management of information and knowledge, across AHDP and broader CHAI teams- Support development and upkeep of knowledge management platforms, including strengthening and maintaining resource libraries, final deliverable repositories, and contact lists- Develop and maintain training content and resources to support onboarding of new staff- Proactively develop and maintain the operational systems, processes, tools, policies, templates, and standard operating procedures in support of LST goals- Serve as the first point of contact regarding administrative and operational questions- Grant Management- Develop and manage the calendar of donor report due dates, budgeting and work planning milestones, and liaise with GMT senior management and staff to ensure the timelines are followed- Support the production and content development of communication materials, including presentations, newsletters, case studies, internal briefing documents, and other communications- Support the production of donor reports (financial and narrative), project proposals, project memos, disbursement requests, and other communication materials- May include other activities to support program objectives in response to ad hoc requests
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- Identify, analyze, and interpret trends or patterns from the national patient database and share reports with relevant stakeholders at central, state and district team- Create and update reports/dashboards for various districts to analyze their performance- Input, update, compile and verify program related data from source documents in to custom designed template/MIS within required time frame- Review data for deficiencies or errors, correcting any incompatibilities, and checking output using various validation techniques- Support relevant stakeholders in notifying entries in to the national patient database- Work with State PPM Lead, Operations Manager at State level and City Officers at district level- Other responsibilities as needed
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Collect all required data from study sites, including:- Participating in analysis and reporting, including: clean and manage data obtained for the study and respond to data set queries- Communicating with the study team by attending a bi-weekly conference call (Skype or Zoom) to discuss activities, progress, and challenges.- Submiting quarterly technical reports summarizing the activities conducted under this award; in particular achievements and challenges.- Presenting and representing SPRINT to stakeholders including the Ministry of Health, health facility managers, funders, and implementing partners.
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Key responsibilities of the Finance Assistant will include, but are not limited to, the following:- Support financial accounting including collecting, organizing and reviewing all financial documents to support financial management of the office- Ensure all financial transactions are accurately approved and added into the accounting system according to the financial management policies and procedures- Support accounts payable activities including invoice processing, communicating with vendors, delivering payments, etc.- Preparation of all monthly petty cash and bank reconciliations for review by Finance Coordinator and Deputy Country Director- Update tracking list of all project assets- Preparation of documentation for internal and external auditors- Answers question and provide assistance to all staffs as needed- Maintains and organizes all financial files- Undertake any other duties as requested by the Finance Coordinator, Deputy Country Director or Country Director
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- Support comprehensive field diagnostics in assigned blocks/districts, in collaboration with district health authorities under GoUP, and coordinate the creation of block/district-specific RI coverage improvement action plan- Track progress against action plan regularly for GoUP and support government RI program managers in resolving specific challenges- Build trust-based relationships with relevant block/district stakeholders in immunization and support DIO/CMHO/BMO in leading effective review meetings and using immunization data for decision making- Draw field level insights through regular interaction with healthcare workers and block/district program managers and addressing gaps through coordination with PMU team and concerned officials- Identify data collection & reporting challenges and support targeted interventions, led by GoUP, to strengthen immunization data processes at regular intervals- Undertake capacity building initiatives, led by GoUP, for frontline workers and health functionaries in selected blocks- Ensure implementation of Immunization PMU strategy including tools & templates, community initiatives and process improvements amongst others- Prepare and disseminate RI performance insights, intervention status reports and field insights from assigned blocks- Travel across the assigned blocks on a regular basis and to other parts of the state as and when required- Undertake any other duties and responsibilities as assigned by the supervisor
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- Undertake field diagnostics in priority blocks/districts and support identification of immunization challenges pertaining to health system components namely HR, logistics, service delivery and data systems.- Develop detailed frameworks based on evidence to identify priority blocks/districts for intensive coverage improvement efforts by the Immunization PMU- Provide subject matter expertise and strategic management support for creation of block/district-specific RI coverage improvement action plans with specific focus on sustainable health system strengthening initiatives- Identify data collection & reporting challenges and drive targeted interventions to strengthen data systems at regular intervals- Ensure implementation of health system strengthening initiatives in priority districts/blocks by providing strategic planning and capacity building support- Build trust-based relationships & identify synergies with divisional, district & block level health leadership, partner organizations and other stakeholders for improving overall public health system components adversely impacting immunization- Develop comprehensive insights on the health systems context in the priority block/districts to enable cross-cutting improvements- Support the Implementation Lead in identification of interventions for priority blocks/districts and monitoring of the implementation and impact of Immunization PMU interventions- Enable cross-learning amongst priority districts and blocks on immunization systems strengthening by identifying and disseminating best practices- Travel across the assigned blocks on a regular basis and to other parts of the state as and when required- Undertake any other duties and responsibilities as assigned by the Supervisor
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- Leverage Human Centered Design (HCD) methodologies to identify root behaviors, attitudes and influences underlying immunization demand challenges- Design community engagement initiatives such as capacity building workshops, IEC materials, multi-stakeholder dialogue, ICT solutions and any other relevant interventions.- Support the creation of strategies for effective community engagement plan for priority blocks/districts, with specific focus on demand generation activities and community interventions- Ensure implementation of demand and community interventions to districts/blocks through regular progress tracking- Build trust-based relationships & identify synergies with district & block level health leadership, partner organizations, civil society organizations, key opinion leaders, community champions and other stakeholders for improving immunization demand in identified geographies- In collaboration with district/block health authorities under GoUP, identify poor performing areas where community engagement on immunization is critical. With the support of other stakeholders such as ICDS, PRI & SHGs, prepare community level action plans to address the barriers to immunization coverage- Travel across the assigned blocks on a regular basis and to other parts of the state as and when required- Undertake any other duties and responsibilities as assigned by the Supervisor
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- Lead, guide and mentor a high-powered multi-functional cluster implementation team capable of delivering impactful solutions in swift timelines- Develop strong understanding of the Routine Immunization coverage gap and related challenges within the cluster and enable creation of RI coverage improvement action plans- Enable identification of key interventions to be undertaken by the cluster team to solve geography specific challenges- Undertake operational planning for the activities to be undertaken by the cluster team and monitor progress effectively- Build trust-based relationships & identify synergies with district & block level health leadership, partner organizations, civil society organizations and other stakeholders for improving routine immunization performance in identified geographies- Provide advisory and capacity building support to immunization program managers at the district/block levels on effective immunization programme management- Identify and document local innovative solutions to enhance immunization service delivery- Support the development of comprehensive & systematic insights on the immunization context in UP- Travel across the assigned cluster on a regular basis and to other parts of the state as and when required- Undertake any other duties and responsibilities as assigned by the supervisor
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- Undertake field diagnostics, in collaboration with GoUP, and triangulate data from multiple sources to support the development of comprehensive insights on the immunization context in the state- Develop detailed program monitoring frameworks and design monitoring & evaluation tools for assessing RI coverage based on a clear understanding of the coverage gaps- Undertake comprehensive planning based on different immunization indicators for better program performance- Develop immunization dashboards for the priority districts to support them in managing the programme effectively- Prepare comprehensive reports on immunization programme performance for GoUP, to take relevant actions- Support the Implementation Lead in effective monitoring of interventions undertaken by cluster teams and their assessing their impact- Liaise with divisional, district & block level health leadership, partner organizations and other stakeholders for disseminating relevant programmatic insights as & when required- Travel across the assigned blocks on a regular basis and to other parts of the state as and when required- Undertake any other duties and responsibilities as assigned by the Supervisor
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Key responsibilities will include, but are not limited to, the following:- Social strategy and execution;- Support to develop Paid Social Media strategy in order to generate quality leads;- Execute Paid Social Media strategy in order to generate quality leads. This includes optimisation, testing, planning, calendar management, budget management, platform selection, and reporting;- Implement and optimise Social Media campaigns across all required platforms, including Facebook, Twitter, Instagram, and YouTube;- Implement and optimise marketing campaigns across platforms;- Support graphic designer to create and optimise social media adverts;- Monitor, evaluate and report on campaign performance;- Provide user research to refine social media strategies;- Support in the Identification and development of pitch campaigns to acquire new clients;- Support in the development of budgets to set-up and maintain existing and future social campaigns with relevant KPI’s in place;- Assist in creating communication strategies.Metrics and reporting - Extract raw data from paid and generic social campaigns and reformat for management and client reporting.Content creation- Create monthly content calendar;- Write engaging, accurate and on-message content appropriate to social media channels and audiences;- Create website content;- Compile collateral and writing copy for external and internal newsletters and blogs;- Work with external developers to develop landing pages for Social Media and remarketing campaigns;- Post publishing (monthly content calendar, ad-hoc).Other- Participate in working group(s) to support evidence generation for implementation of initiatives to optimize access to medicines and equipment;- Support the team to ensure communication and alignment of activities across government and partner stakeholders efforts and across other CHAI programs in- South Africa to ensure coordination and successful execution of the SRH program;- Support the SRH Program Manager on key deliverables and ad-hoc requirements, as needed.