Clinton Health Access Initiative

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The responsibilities of the Finance Manager include ensuring that all accounts are correct and up to date, producing financial reports used by the leadership team for management and decision-making purposes, contribute to producing annual financial report, prepare for annual audit, etc. The Finance Manager will report directly to the Country Manager and will be an integral member of the CHAI Senegal Operations team, supporting the program team in discharging their duties. The Finance Manager may supervise other operations and support staff, building their capacity and ensuring smooth running of operations. Because of the fluid nature of our work, specific responsibilities may change over time and these responsibilities listed here should not be construed as being comprehensive but rather indicative of what is expected: Accounting: - - Ensure quality and accurate transactions, finance returns and reports/summaries - Maintain the integrity of the balance sheet by preparing balance sheet reconciliations including Bank and Cash- Prepare and submit for approval to the CD all vouchers for expenditures and ensures that expenses are reasonable, allowable and allocable to the project- Review advances and coordinate payment of invoices for field activity and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner.- Review expenditure reports (preliminaries & finals) and prepare adjustments; review variance analysis; investigate variances and comment.- Prepare variance reports of expenditure against funding and approved budgets for the country leadership- Prepare the expense allocation guide and employee allocations, with guidance from the accounting team in Boston- Review payrolls and validate employee’s payroll and benefits (Pension, Severances, Tax, Insurance)- Process or contribute to the periodic tax return and complete reporting of tax formalities to the local authorities where required. - Manage financial month end closing and year end processes including ensuring timely submissions to Boston’s finance- Manage and maintain CHAI financial management system, financial records including supporting approvals for the financial transactions per CO document retention policy- Contribute the improvement of financial systems and processes in the Country Office (CO), recommending changes to provide timely and appropriate financial information to CHAI’s grant managers and donors- Coordinate and liaise with Boston’s Accounting team on financial reports and follow up on supplemental information as required.- Maintain and safeguard CHAI assets, ensure monthly Depreciation, reconciliations carry out periodic physical verifications per CHAI policy Financial Planning & Analysis- Provide financial planning, budgeting & country resource allocation management guidance and support by working closely with the CD - Assist the CD in planning country operations to support program activities - Ensure proper budget monitoring and timely reporting internally within the organization and externally to donors and local government as prescribed by the statutes - Prepare expenditure analysis for overall program and field offices in the CO as required - Support program staff in developing proposal budgets and budget revisions for donors. - Provide information related to costing and operational needs to support program implement Support Grant Tracker review by ensuring the veracity of the information in the Grant Trackers on a monthly basis - Ensure that all donor- financial reporting requirements are complied with and that donor financial reports are submitted in a timely manner Legal, Compliance & risk management- Ensure financial policies and procedures are in place and kept up to date, liaising with International Controller in Boston - Monitor the compliance manual and formulated recommendations where appropriate to promote effectiveness. - Maintain a proper monitoring system of partner expenses by facilitating periodic reviews of accounts and ledgers and maintain up to date reports per donor requirements- Prepare and coordinate annual audits, donor specific audits/assessments and CHAI internal audits - Ensure follow-up with audit observations and maintain an up-to-date remediation log - Review MOU/MOA/Independent contracts and send for approval to Contracts team for review- Ensure compliance with grant and donor requirements - Execute leases and contracts for supply of good and services under the CD leadership. - Ensure compliance with CHAI procurement policies and guidelines at all times - Assist the CD and program managers in processing exceptional approvals- Maintain up-to-date knowledge of country government regulations and share the same with Boston where necessary- Review the remittances of all applicable taxes in accordance with legal requirements in the country- Conduct spot checks in the main office in the CO and field offices to ensure internal control are working- Facilitate in country capacity assessments by potential donors - Lead on and support programme teams in assessments and building financial management capacity of CHAI implementing Partners - Provide overall management and co-ordination of the work of the finance teams in the country - Acting as a business partner to other functional leads e.g. Programs, Operations- Promote professional development amongst finance team though coaching and mentoring - Champion finance and risk management onboarding/induction of new hires  Treasury- Manage the country treasury function (cash, bank, receivables and payables) and ensure adequate resources are available for both administrative and programmatic spending - Manage local payments & process wire requests to Boston - Prepares cash projections for the programs; Prepares fund requests for programs and operations; - Manages monthly cash forecasting and cash requests for projects - Liaise and communicate with Boston finance team to ensure good flow of information, including raising awareness on areas of risk or concern
Program (Division)
Country Programs - Senegal
Employment Status
Full Time
Primary Job Location : Country (Full Name)
Senegal
Primary Job Location : City
Dakar
- Provide strategic and analytical support to program work streams, including interventions in the larger NCDs segment, and identify high impact areas of intervention in screening, diagnostics, and treatment for cervical cancer, other common cancers, NCDs.- Monitor program implementation activities, including but not limited to, working with, and engaging with field staff to review programmatic activities, track implementation of activities, and monitor and review outputs.- Identify potential risks and challenges to the implementation plan and roll-out of activities; work towards addressing potential risks/ mitigation mechanisms.- Support development of proposals, work plans, budgets and other reports and documents for ongoing and new areas.- Develop strong working relationships with and represent WJCF as trusted advisor to key stakeholders in government, international partners, donors, suppliers and NGOs, and ensure coordination of resources and effort for maximum impact.- Develop and maintain up-to-date knowledge on common cancers and other NCDs, especially regarding developments in screening, diagnosis and treatment, supplier landscape, regulatory issues and guidelines through rigorous research.- Support program management and leadership team with programmatic activities, and evaluation and scoping of other potential intervention areas, as required.
Program (Division)
Country Programs - India
Employment Status
Full Time
Primary Job Location : Country (Full Name)
India
Primary Job Location : City
Bhopal
Under this Agreement, Consultant will act as an advisory capacity to WJCF and its relevant stakeholders. Key responsibility areas include:- Build strong relationships with strategic and key leaders within the state health systems (including but not limited to Department of Health, Medical Education, Medical Corporation, autonomous government institutes), NGOs/developmental partners and other relevant partners- Secure buy-in and support on the program on secondary prevention of cervical cancer with health leadership, concerned officials at the state and sub-state levels- Support program team in implementing programmatic activities in areas including, but not limited to:- Capacity building of service providers and frontline-workers on screening and management of common cancers, specifically cervical cancer- Strengthening access to cervical cancer screening and treatment of cervical pre-cancerous lesions- Expedite decentralized deployment of portable treatment devices to improve access to treatment of cervical pre-cancerous lesions- Support demand generation activities to raise awareness on cervical cancer prevention and mobilize beneficiaries for cancer screening- Support strengthening reporting and referral mechanisms to monitor program impact and ensure positively screened beneficiaries receive appropriate care and treatment- Other activities for successful operational roll-out and implementation of the program- Travel extensively within the state to visit health care facilities (PHC/CHC/CH/DH/GMC/TCCC) to assess and monitor health systems and effective on-ground implementation of the program- Actively engage with teams in Delhi, Madhya Pradesh, and other states where organisation is supporting implementation and strengthening of interventions on cervical cancer prevention to leverage learnings, strengthen and facilitate interventions in the Consultants program state- Support program reporting requirements through facilitating periodic reporting on status / progress and key indicators or program deliverables through the implementation of the program in the respective state- Undertake any other activities as asked by program leadership Consultant will report to Program Manager during the Term of this Agreement.
Program (Division)
Country Programs - India
Employment Status
Full Time
Primary Job Location : Country (Full Name)
India
Additional Location Description
Raipur, Chhattisgarh, India
Scoping and Strategic Leadership (15%)- Lead scoping activities on digital health solutions to further diagnostics and lab management goals. Work closely with CHAI teams and external organizations to identify and document challenges and use cases for digital products, existing systems, information flows, infrastructure, and stakeholders.- Drive the development of a digital diagnostics strategy for the organization. Support the development of country-specific government data systems and management strategies. Advise on strategies and systems for collecting, reporting, storing, cleaning, and analyzing data.- Establish and cultivate relationships with other CHAI teams and in-country partners working on technology, data, and/or surveillance work, to inform CHAI activities, guide country strategies, and collaborate with stakeholders to achieve program objectives.Requirements Gathering and System Design (20%)- Elaborate and document coherent, context-appropriate, and technology-appropriate requirements in partnership with Ministry of Health (MOH) programs, end users and CHAI staff, co-designing solutions with users where applicable. Requirements may include system architecture, form designs, automated data outputs (dashboards, reports), user roles, systems integrations, and usability.- Play a translational role in communicating technical approaches, user requirements, and software and hardware specifications to non-technical staff within CHAI teams, MOHs, and donorsTechnology Project Management (20%)- Select, liaise with, and manage sub-contractors (software developers) to build and configure applications and integrations according to the defined requirements and timelines- Create and manage project plans with CHAI teams and MOHs, including project management processes and communications to progressively design, develop, and test systems and tools- Manage ongoing tracking and prioritization of software development activities. Proactively manage changes in project scope, identify challenges and roadblocks, and develop contingency plans.- Test developer outputs and provide regular feedback on bugs and functionally to ensure solutions are being developed according to specificationsTechnology Implementation and Training (20%)- Work actively with CHAI teams and government stakeholders to develop and implement system roll-out plans, including M&E plans to routinely assess the performance of digital solutions.- Drive and support technical set up, user testing, training, supervision, monitoring, issue escalation, and transition of product ownership for all country-level implementations- Develop manuals, SOPs, and training materials to support implementation; help train global, country and MOH program staff in the use of information technology- Help cultivate a culture of data-use within MOHs by supporting CHAI country teams to monitor and strengthen the quality of data inputs, refine analytical outputs, and develop context-appropriate strategies to strengthen the usage and analysis of data by MOH programsTechnical Support (20%)- Assist in the configuration of data collection, management, reporting, and analysis tools as needed (both mobile and web-based). Update and thoroughly test tool set ups, including updates to users, organization units, data elements, indicators, data collection forms, and dashboards based on requirements and feedback from end users- Provide ad-hoc support to teams, particularly with data management and visualizationKnowledge Management (5%)- Ensure up-to-date documentation is in place to support roll out and maintenance of digital products- Develop resources, guidelines, and other material to guide and share lessons across teams- Document lessons learned on technical products for CHAI-wide or global sharing
Program (Division)
Global Digital Health
Employment Status
Full Time
Primary Job Location : Country (Full Name)
Rwanda
Primary Job Location : City
Kigali
Additional Location Description
There is flexibility in the base location for this role, pending leadership approval, with preference for a base location in a CHAI program country in Africa.

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