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- Provide technical assistance to the national malaria program to refine technical support in all malaria control interventions.- Support the development and monitoring of country-specific government strategies, roadmaps, and costed work plans relating tomalaria.- Work with CHAI colleagues and governments to evaluate strategies, identify and prioritize resource gaps, and develop new funding proposals for the country.- Contribute to the formulation, review, and feedback of technical deliverables, which may include strategic plans, guidelines, grant proposals, donor reports, or implementation updates.- Contribute to the design and implementation of monitoring and evaluation to measure progress towards malaria control goals (analysis of key indicators, design and implementation of monitoring and evaluation of surveillance platforms, etc.).- Monitor program activities against project objectives and donor commitments, identify bottlenecks or operational weaknesses, and work collaboratively with country and global CHAI teams to achieve exceptional results within tight timeframes.- Identify new opportunities within and outside of the initial project scope, anticipate risks and be proactive in responding to them.- Support the development of programmatic reports for government and donor reporting, as well as concept notes or other external communication products.- Perform any other duties as requested by management.
- Support the development of program strategy, craft comprehensive project plans, define project milestones and timelines to ensure efficient progress and deliverables for the UP-RI Strengthening project.- Support the Senior Associate, Routine Immunization in implementing strategies for effective program execution and delivery and collaborate closely with team members to facilitate seamless coordination and workflow efficiency.- Develop questionnaires for qualitative and quantitative data collection along with templates and planning aids that support in program management and progress tracking.- Conduct thorough desk reviews and utilize analytical tools and methodologies to interpret data, identify trends, and derive actionable insights to improve immunization program implementation.- Prepare comprehensive reports, impactful presentations, and documentation effectively communicating project progress and recommendations for stakeholders and donor.- Generate concise and accurate minutes of meetings, maintaining a record of discussions, decisions, and action items. - Support the Senior Associate, Routine Immunization in comprehensively executing planned immunization support interventions, stepping in to handle delegated tasks efficiently.- Travel on short notice to various parts of the state and often to national destinations as well.- Undertake any other duties as requested by the programme leadership.
- Provide technical assistance to improve EPI’s visibility and coordination on ZD investments, to ensure synergy and avoid duplicative effort. This includes support in setting up regular meetings, developing necessary monitoring tools, completing stakeholders mapping, and providing day-to-day operational support.- Ensure effective communication with key immunization stakeholders e.g., relevant donors and development partners.- Support EPI to facilitate TWG meetings and capacitate TWG as steering committee for ZD monitoring and coordination. This includes conducting data review and data analysis ahead of discussion, reviewing workplans or relevant accountability framework, creating decks for intended audience, and ensuring good follow up.- Proactively support EPI to work with relevant government units or institutions beyond immunization (e.g., with broader maternal and child health units, health planning, finance, etc.). This includes supporting EPI think through/design engagement plan to coordinate and capacitate new local partners at central and sub-national level.- Support EPI to set up routine communication, data sharing and feedback channels with high ZD provinces/districts.- Strengthening institutional capabilities to ensure sustained program performance, particularly in planning, budgeting, and mobilizing resources towards ZD objectives and immunization program goals.- Design and implement tools/guidance documents/ SOPs/ and relevant training materials on how to plan, budget, utilize and monitor the use of funding at sub-national levels.- Conduct targeted subnational capacity building to plan, access, and retire funding, problem solve, and operationalize against ZD objectives and immunization goals. - Continuously identify and help to mitigate challenges faced in accessing, planning, and monitoring funds and results. This includes support in setting up performance monitoring, and in proactively channeling risks and needs to central EPI in timely manner for effective resolution.- Document processes/systems for coordination, planning and overall process that are suitable to help target resources to better reach ZD.- Support data collection, monitoring and evaluation, review and analysis of ZD activities to achieve intended results.- Document learnings from differentiated ZD strategies at central and sub-national level, including challenges in designing and executing ZD activities, and how these challenges can be overcome.- Report writing of lessons and best practice during project implementation.- Ensure the documentation of activities and outcomes to create replicable models and policy advocacy documents.- Perform basic finance and admin functions as needed, especially related to activities, under the guidance of the CHAI Finance team.- Perform any other tasks assigned by the Senior Program Manager and or Associate Program Director and or Country Director.
- Support Finance Lead to ensure high standard of financial stewardship, maintaining books, accounts and other financial records adhering the financial standard of CHAI financial system to ensure accountability.- Prepare documentation for payment transactions including but not limited to cash advances, petty cash, in-house transfers, checks and transfer forms.- Prepare bank payment in internet banking or check payment and seeks Finance & HR Coordinator approval.- Prepare all staff expense reimbursement, cash/travel advances and payments to vendor/supplier/partner.- Prepare all Payment Voucher and ensure it has adequate supporting documents.- Creates online bank transfers and sends to Finance Coordinator and country leadership for approval.- Review and verify all Payment Request of its accuracy of account code, unit costs, expense description, PID, GID in line with CHAI Finance Policy before issuing Payment Voucher for approval.- Writes new checks (in case of petty cash withdrawal or payment is made by check) and have it signed-off by country leadership. - Assist Program Officers in preparing Program Activity Budget.- Assist Finance Lead in preparing Monthly Financial Report.- Works with Finance Lead to prepare for internal and external audits.- Maintains petty cash account and records petty cash transactions in the Petty Cash Book in a timely manner.- Prepares monthly petty cash book for petty cash replenishment and manages cash withdrawals from the bank when cash on hand falls below the threshold.- Conducts month-end physical cash count.- To file all the data of financial report.- Negotiate with the bank officer to get the good rate in conversion from US Dollar account into Rupiah account.- Conduct monthly payment of BPJS Kesehatan premium.- Prepare transactions input/journal in QuickBooks for program activities expenses and office expenses.- Maintain office utilities payments.- Responsible for planning, monitoring and ensure payment of office running costs, such as telephone, internet, utility, and office supply, ensure bills are paid in timely manner- Maintain records and receipts for all daily transactions.- Ensure financial records are kept up to date with the latest transactions and charges.- Assist Finance Lead to update Finance Policy and Procedures.- Other duties as required by the management.
Monitoring & Evaluation and Analytics- Support design and implementation of M&E strategy and knowledge management activities aligned with programmatic work plans for the EM O2 program for tracking progress and impact measurement;- Support development of study design and research, monitoring, and evaluation tools, including research protocols, ethics applications, and standard operating procedures, for the evaluation surveys, process evaluations and outcomes evaluations;- Coordinate with national and state health departments to help design research studies for improved decision making. Where relevant, liaise with academic institutions and/or other implementing partners that might have relevant data that can be leveraged for program monitoring and improvement;- Design and implement relevant data collection and validation activities including field testing, training, and evaluation;- Support the capacity building of programme teams on comprehensive data management, recording, reporting and dashboarding tools and processes that will generate credible, actionable, and timely information;- Participate in assessment visits, supervision and mentoring at facilities and utilize data collected to ensure programs are moving in right direction, identify bottlenecks and solutions;- Support in regularly updating the M&E dashboard and reporting frameworks for ongoing projects, tracking the project progress as per the annual work plan and ensure reporting on project activities according to the M&E indicators;- Coordinate with CHAI Global Program and M&E team to align India program evaluation indicators with that of other countries; - Provide training and mentoring to the EM O2 program staff on M&E, including field-based staff in program states, as required.Knowledge Management and Learning- Support in showcasing of results in local, regional, and global level through contributing to development of communication materials such as presentations, reports, briefs, and publications, based on knowledge and lessons learnt from ongoing interventions;- Support in development and dissemination of routinely updated knowledge products produced by the EM O2 program with wider stakeholders both in a local and global level through various platforms and channels.
Provide technical support including but not limited to:- Developing and maintaining strong understanding of the malaria diagnosis and treatment landscape within Asia; and serve as a trusted adviser to CHAI country teams and national malaria programs on issues related to case management.- Identifying high priority opportunities to improve the quality and coverage of malaria diagnosis and treatment across public, private and community sectors through scoping exercises and review of routine data.- Developing and supporting the implementation of monitoring & evaluation (M&E) plans for CHAI and government case management and tools to include collection, analysis, interpretation, and use of appropriate indicators across Asia.- Ensuring documentation and dissemination of topics related to malaria case management and/or supply chain management activities and results through technical reports, presentations, policy briefs, and publications. - Generating, synthesizing, and translating evidence (i.e., via surveys, literature reviews, routine data analyses) to inform government and partner policies and programmatic decision making.In close collaboration with CHAI’s country and global teams, NMCPs and other stakeholders, provide operational and implementation support including but not limited to:- Supporting development and/or update of national guidelines related to diagnosis and treatment, quality assurance and control for medicines and diagnostics.- Developing materials for health care workers, including SOPs and training materials to improve adherence to national guidelines.- Designing and implementing strategies and detailed plans to address gaps in availability and access to case management services.- Expanding access to and effectiveness of community case management networks through targeted and context specific strategies.- Designing strategies, plans and tools for the integration of case management and supply chain information into malaria surveillance systems.Provide support to grant management and regional coordination, including but not limited to:- Developing and maintaining strong working relationships with key stakeholders including governments, non-governmental organizations, and academic partners.- Supporting grant management and donor reporting for the region and working alongside CHAI country teams to develop programmatic updates.- Facilitating regular coordination with country teams, NMCPs and key partners on country activities and priorities.- Any other tasks as required.
The Associate will have two major area of focus: Support in-country implementation of Indonesia grants on new vaccines introduction, service delivery, immunization program management, and financing (50%)- Provide strategic guidance, planning, and program management support to Indonesia team- Support development of strategy and workplan- Build understanding and seek inputs from broader global team- Identify barriers and develop solutions- Help monitor progress against milestones and mitigate risk- Support drafting of concept note and fundraising proposals- Provide day-to-day thought partnership, technical support, and bandwidth on the above technical topics- Co-design and develop high quality deliverables to support implementation excellence including presentations, tools and models- Share global and cross-country best practices- Support alignment on priorities- Facilitate involvement of global technical leads/ area owners as required- Provide coordination support- Share country updates with broader global team- Share global priorities and updates with country team and highlight relevance to country program- Foster effective collaboration across the teamSupport to the Global Delivery Team cross-cuttingcountry support functions (50%)- Support the design and set up of a knowledge management platform:- Support management of the knowledge management platform, including identification of roster of topics and presenters, refining knowledge products for dissemination, creating engagement strategies across countries to generate interest and attention on various topics- Synthesis of research for new topic areas of new geographies- Landscape analysis of geographies on potential technical and program areas, partner and donor mapping in the vaccines / health space- Gather key data to support decision making on inclusion of countries into geographic portfolio- Trend analysis and horizon scanning across countries to identify opportunities, risks- Set up data dashboards across countries to track key indicators that can support program decision making- Update data dashboards and conduct analysis, generate insight reports for various technical teams- Surge support for high impact and high priority country implementation support- On a project basis that could span a few weeks to a few months duration, expect to deep dive into particular area of work to support country to deliver on key objective- Projects will be selected in conjunction with your manager and country support team based on highest need / impact areas- Types of projects could include, but are not limited to: data analysis and generation of key insights, creating and packaging lessons learning documents, report writing, creation of assessment tools, creation and preparation of donor presentations- Surge support for high impact and high priority fundraising and grant development- Support proposal development project planning toward submission proposal package - including understanding donor requirements and adjusting existing materials to various proposals- Support data gathering, literature reviews for background and rationale sections- Support idea generation and its refinement for proposals- Support in technical writing, copyediting- Surge support for operational functions- Expect to happen on more limited and time-bound basis, e.g. planning and execution of team wide meetings-
As a Strategy & Special Projects Summer Associate, you will work closely with CHAI’s Chief of Staff and CHAI Senior Leadership, including CHAI’s CEO, on high priority projects that span CHAI’s diverse portfolio of programs and geographies. In this role, you will help shape the long-term strategy of an organization that impacts the lives of millions of people in low- and middle-income countries. Activities will include supporting the operationalization and implementation of CHAI’s five-year strategy; developing new approaches for partnerships and external relations; evaluating internal processes for program measurement and evaluation; and creating and implementing change management strategies for CHAI’s 2024-2028 strategy. This is a unique opportunity to contribute to the strategic direction of the full organization and incubate critical new functions and projects. You will be responsible for:- Drafting recommendations and implementation plans to operationalize CHAI’s five-year strategy, including near-term strategic and operational improvements and presenting recommendations to the CEO and other senior leadership.- Collaborating with a diverse set of stakeholders across functions to support high-priority special projects across the organization.- Supporting the development of communication materials, including reports, presentations, and updates to internal and external stakeholders.- Supporting Senior Leadership to build and maintain relationships with key stakeholders, such as donors, partners, and board members, to support the CHAI’s mission and initiatives.- Developing briefing notes, pitch decks, and proposals to secure catalytic funding for new and existing programs and initiatives.- Collecting, analyzing, and presenting data to inform decision-making, tracking key performance indicators, and assessing the impact of projects.
Employee Relations (25%)- Advise assigned program leadership and staff on building team morale, increasing productivity and retention, and resolving complex employee relations issues with adept cultural sensitivity.- Provide guidance on practices that promote effective and harmonious working relationships across CHAI’s diverse matrix, in line with our principles of engagement.- Handle sensitive matters and intake complaints from employees and others. Plan and execute confidential and legally compliant investigations around employee relations issues as assigned,- Serve as Focal Point for issues pertaining to CHAI’s Global Code of Conduct and the Prevention of Sexual Exploitation, Abuse & Harassment (PSEAH).- Facilitate new hire check-ins and conduct exit interviews with assigned global program teams.- Conduct regular meetings with respective teams, including team leadership, by phone, web application or in person in order to understand and anticipate HR needs.HR Operations, Compensation & Compliance (25%)- Provide guidance to assigned program teams on compensation and equity, HR procedure and policy interpretation, host-country compliance, and recruiting and retention strategies.- Advise assigned program teams on compensation decisions by analyzing internal data and providing recommendations that align with CHAI’s compensation framework.- Work with other members of CHAI HR to facilitate employment agreements and interpret labor regulations and HR-related legal issues for country offices and international staff, research and interpret overseas labor laws, perform and support HR audits, and support reviews and changes to HR-related manuals and documents.- Maintain reasonable knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partner with Contracts department and Global Operations team as needed and provide guidance to managers as appropriate on a case by case basis,- Work with members of Global HR team to complete administrative work related to HR processes including contract renewals, payroll changes, etc. in a timely manner.Professional Development, Training & Workforce Planning (15%)- Provide coaching, guidance and communication as needed to program teams on a variety of topics including, but not limited to; staff performance, professional development, giving and receiving feedback, diversity, equity and inclusion, etc.- Work alongside program teams and Talent Acquisition to provide guidance and input on team restructures, workforce planning and succession planning.- Proactively identify opportunities to equip team members with resources that support professional development and internal mobility.- Facilitate training to Global Teams within portfolio as and when required.People Management (25%)- Provide day to day supervisory support to the HR Partner, Global Teams.- Mentor and develop the HR Partner, Global Teams through personal professional opportunities as well as those which support the Global HR team’s strategic priorities.Projects & Ad Hoc Responsibilities (10%)- Complete additional tasks as assigned by the Global HR Director, HR Business Partners based on team bandwidth and needs.- Lead or support on a variety of recurring and standalone projects in line with the Global HR strategic priorities as assigned.- Provide ad hoc reporting and analysis based on the needs of the HR team and various global teams.
Strategic Priorities- Serve as a key advisor to internal teams, external partners, and Ministries of Health to identify context-appropriate strategies to improve surveillance and campaigns management across surveillance system design, technology design, implementation factors, and human capacity- Ensure all country priorities and initiatives relating to health informatics are well grounded in surveillance principles and best practices of data collection, reporting, visualization and use, are aligned with broader national programmatic strategies and data use objectives/activities, and are designed for institutionalization and sustainability from inception- Scope and develop strategic approaches, theories of change, and targeted outcomes and outputs for new areas of work; support new projects and teams in start-up phasesProject Oversight and Execution- Oversee the execution of health informatics priorities and their intersection with surveillance and analytics; ensure priority goals and expected outcomes are achieved in a timely manner- Problem-solve barriers to meeting programmatic objectives, including technical challenges, operational or implementation challenges, and political challenges- Provide hands-on support for technical project management and execution as needed, including but not limited to requirements-gathering, solution design, developer management, system configuration, testing support, supervision support, and SOP development- Help monitor, evaluate, and improve the performance of surveillance systems and processes- Drive dashboard and routine data use initiatives across Africa; ensure dashboards are fit-for purpose, and that dashboards, data review meetings, and data use guides are user-targeted and increasingly institutionalized by the programTeam and People Management- Manage and support the work of a regional team of ~7 Health Informatics Technical Advisors and Associates, including 2-3 direct reports; collaboratively set priorities with team and help coordinate work activities with program and country teams as needed- Develop and mentor staff including health informatics associates and epidemiologists through routine coaching and mentorship, implementing strategies to troubleshoot areas of weakness, and providing opportunities for professional growth and development- Cultivate and maintain strong working relationships with other CHAI teams to ensure cohesive collaboration, alignment on goals and priorities, and mutual trust- Support recruitment and onboarding of new team members to ensure proficiency with technical concepts, program strategy, country priorities, and organizational cultureCommunications- Help draft and contribute to proposals, donor reports, and grant deliverables- Lead documentation and sharing of findings, best practices, and lessons learned across countries on surveillance and health informatics topics both internally and externally- Other tasks as required