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The consultant will work in close collaboration with the Country Director of CHAI Vietnam and the Regional HR Partner on a short-term project to support the review and alignment of key HR documentation and organizational structure following recent organizational changes. The consultancy will focus on the following project-based deliverables:- Review the current organizational structure and selected job descriptions to ensure alignment with CHAI’s career framework, reporting structures, and current operational needs.- Update and standardize identified job descriptions impacted by restructuring or changes in roles and responsibilities.- Review and update the staff handbook to reflect current policies, practices, and alignment with applicable CHAI global guidance and local labour...
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Program management- Oversee delivery across multiple countries and workstreams, including tracking progress against priorities, driving follow-up with teams, and proactively identifying and addressing risks and delays to ensure timely and high-quality execution- Structure and support core program management processes (e.g., team check-ins, work planning), ensuring clarity on priorities and next steps- Lead the collation, analysis, and synthesis of country-level inputs into high-quality reports for donors, concept notes or other internal planning materials- Serve as the primary point of contact for project partners and drive effective coordination, resolution of bottlenecks and timely follow-up on joint activities- Support the team in responding to ongoing requests from donors...
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- Lead implementation of CHAI’s malaria strategy in Benin in close collaboration with CHAI’s country, regional, and global malaria teams, ensuring alignment with NMCP priorities and national goals.- Develop and execute annual work plans with clear milestones, timelines, and budgets to ensure timely, high-impact delivery of malaria program activities.- Support NMCP to strengthen systems and processes in line with its NSP including: - Surveillance & Data Systems: lead development and institutionalization of a geo-enabled malaria data repository, embedding data quality assurance practices at national and subnational levels to drive routine decision-making. - Strategic Planning and Financing: support coordination of the malaria program Global Fund Cycle 8 application process, ensuring...
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- Manage user accounts across Active Directory, Entra ID, and Okta. Maintain continuity between on premises, hosted, and HR systems. Provide second-tier escalation support to the Helpdesk.- Assist in building and maintaining Windows servers under the guidance of senior team members. Support patching, monitoring, and day-to-day operations at HQ and remote locations. Develop working knowledge of VMware ESXi and Hyper-V environments.- Support and maintain CHAI's hosted platforms including Microsoft 365, Box, Mimecast, and Okta. Assist with integrations and handle escalated issues from the Helpdesk team.- Assist with monitoring of network infrastructure including switches, firewalls, and wireless access points. Support patching and security updates for servers and endpoints. Escalate...
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Program Planning, Readiness & Supply Chain Management- Support CHAI-PA and the Nutrition Center in developing practical work plans, budgets, and operational plans aligned with national and provincial priorities.- Conduct regular readiness assessments across target provinces to evaluate equipment availability, supplementary food supply, and staff capacity, and follow up on action plans to address identified gaps.- Ensure nutrition commodities are fully integrated into the eLMIS system through PFDU and consistently supplied to all health facilities without interruption. Data Management, Analysis & Reporting- Consolidate and analyse data from all six target provinces to identify trends, gaps, and challenges, and share findings with senior stakeholders and the Nutrition Center to...
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Financial Leadership and Management- Provide strategic leadership in financial planning, risk management, operational efficiency, and long-term financial sustainability. - Oversee all core financial functions, including bookkeeping, accounts receivable and payable, payroll review, and monthly bank reconciliations and monthly close processes.- Ensure accurate and timely preparation and submission of monthly financial reports.- Lead annual budgeting and bi-annual re-forecasting processes, grant financial planning, ensuring alignment with program objectives and donor requirements.- Conduct ongoing budget monitoring, grant tracking, and financial analysis to support program teams in effective resource management.- Present monthly and annual financial performance updates to country...
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- Process payment requests, vendor invoices, staff advances, and expense liquidations accurately and in line with CHAI's financial policies.- Ensure all transactions are correctly coded to the appropriate project, donor, and budget line before entry into the accounting system.- Implement and monitor financial controls including bank reconciliations and other control accounts, finance reports, etc.- Assist with month-end close activities, including preparation of journal entries and supporting schedules as directed.- Maintain complete and well-organized financial files, both physical and electronic, in a consistently audit-ready state.- Assist in the preparation of financial reports for internal and external stakeholders.- Process statutory remittances in accordance with local...
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- Support CHAI country teams in program countries to design, execute, and monitor project activities, elevating risks and emerging issues to manager.- Prepare presentations that include analyses, cross-country insights, and program lessons for internal and external audiences.- Coordinate and draft CHAI inputs for routine reporting and ad hoc donor communications and requests.- Track and consolidate project deliverables against project work plans.- Develop and monitor internal timelines to account for relevant internal reviews and iteration.- Maintain and expand knowledge management platforms to enable information sharing across teams.- Support in translating global evidence and best practices to the country level, including distilling and communicating messages to country...
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- Support the formulation, design and implementation of the country program and its component projects in the area of Sickle Cell Disease in line with the government priorities.- Ensure quality of program/project design incorporating lessons learned, newly developed policies and best practices and establishing appropriate execution and monitoring mechanisms and systems.- Support development and roll-out of data collection tools to support the program with data-driven decision-making.- Support the team in building purposive insights, visualizations, tools, templates, and planning aids that support in program management and progress tracking.- Analyse and interpret the facility and community-level data relevant to the program and identify gaps and opportunities for intervention.-...
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- Clean, analyse, and validate data from IHIP, DVDMS, and LLIN tracking systems.- Develop and maintain dashboards and reports for district and block-level performance indicators.- Support the design and roll-out of EWARS and alert response systems.- Generate data summaries, fact sheets and score cards for monthly/quarterly reviews and contribute to operational research.- Train field and facility staff in data entry, data quality assurance, and interpretation for action.- Provide inputs for donor reports, program learning documents, and technical presentations.