Meeting and Event Coordination:- Organize and manage regular meetings for WJCF staff, liaising directly with travel agents and hotels to secure the best deals and offers.- Coordinate logistics for conferences, meetings, workshops, special events, and appointments, including room reservations, catering arrangements, conference call setup, presentations, note-taking, and preparation of meeting summaries.Travel Management:- Maintain a comprehensive tracking system for all staff travel within the organization.- Collaborate with travel agents for booking flights, accommodation, taxis, and visa arrangements.- Assist staff with the issuance of invitation letters for visa applications, hotel bookings, and other travel-related needs.Procurement and Vendor Management:- Support the...

- Maintain QuickBooks, supporting documents and financial records in line with internal controls- Support accounts payable activities including Expense Reports and Invoice payments and ensure that all CHAI financial obligations are properly attended to on time- Review of all USG notifications NOFO’s that are relevant to CHAI- Preparing of VAT reconciliations monthly- Manage Petty cash administration, physical cash counts and reconciliation- Supporting all audits preparations- Prepare carbon footprint report- Assisting with Finance onboarding and support pre-award assessments- Overseeing of asset register- Managing of compliance register and documenting compliance meetings- Coordinating of travel arrangements (flights, hotel bookings and car hire), reconciliation of...

As an Associate on the Program Performance Management Team, you will be responsible for:- Strategic support to program teams- Collaborating with a diverse set of stakeholders across functions to support high-priority programs and projects across the organization.- Developing clear scopes of work for various high-priority projects (e.g., building impact model for a CHAI program, developing an implementation roadmap aligned to a program’s theory of change) and getting buy-in from senior stakeholders- Conducting and synthesizing research to inform programmatic strategy and performance management system by interviewing internal and external experts, consulting CHAI resources, and reviewing relevant external sources.- Drafting and refining strategies for various catalytic initiatives...

Analytical and Project Management Support - 50%- Conduct research and analyses to support high-impact strategic initiatives in partnership with Chief of Staff to COO and senior management team- Provide project management support for special projects, including internal stakeholder management, development of meeting materials, and drafting of internal communication- Conduct research and develop talking points for the COO in advance of key meetingsMeeting Planning - 25%- Support development of agenda, meeting materials, and other documentation for key meetings (e.g. CHAI’s Leadership Council meetings, program review meetings, regional meetings, etc) while ensuring quality and internal consistency- Support scheduling, logistics, and communications for key meetingsAdministrative...

 Program Implementation: - Support CHAI internal Diabetes and Hypertension project planning, implementation, monitoring and reporting progress to all key stakeholders.- Lead compilation of a program events calendar or key activities e.g. trainings, report submissions, etc.- Support partner coordination including meetings and action tracking- Support effective documentation key learning and outputs within the program.People Management- Support independent consultants and program team to optimally deliver national and subnational program activities as the need arises - Promote effective communication and collaboration within the team to ensure well-coordinated activity execution Relationship Management - Support writing of programmatic reports, PowerPoints, briefing...

Program Implementation- Lead internal HSS program planning, implementation, monitoring and reporting progress to all key stakeholders.- Support with identification of strategic areas for expansion or redirection for impactful program delivery including identification and participation in proposal development for program fundraising opportunities as needed.- Take responsibility for effective learnings documentation within the program and dissemination of best practices.- Lead National Health Sector Strategic Plan development (based off the National Development Plan – NDP4 strategy), operational plans and related midterm reviews and Global Fund technical assistance provision to Department of policy, planning and finance with respect to annual budgeting processes, budget framework...

Coordination- Provide coordination support during implementation of program activities to ensure expected deliverables are achieved.- Represent the program in designated fora at both national and sub-national levels.- Engage with a range of external stakeholders and internal programs for better coordination and planning. Identify and propose synergies to maximize program outputs.- Collaborate with health workers, facility in-charges, and local governments (including district health teams) to promote program interventions in the districts/regions of implementation.Operations- Plan logistics for program activities, including procurement requests and managing third party payments.- Provide administrative and operational support to ensure smooth and successful program...

ACCOUNTABILITY- Recommend, establish distribution strategy, criteria and detailed procedures consistent with corporate policy, good commercial, legal and ethical practice.- Well maintained and accurate distribution register provincial stock balance updates and adhere to National distribution schedule at the National Provincial and District level.- Coordination of an effective Logistics management system throughout PNG working with Logistics contractor Agent (LD Logistics) as per the National EPI and Policy guidelines on transportation and storage of various EPI commodities.- Monitor and implement program of effort as per Annual Activity Plan.- Formulate or recommend, for Store Technical Advisor approval requisites for Proposal, quotation and tender invitations.- Ensure proper...

- Provide strategic and administrative support to Senior Program Officers and Senior Program Manager to ensure smooth and successful program development and implementation- Ensure effective communication with key local partners and internal program for better coordination and planning- Operationalize and implement recommendations and technical guidance as agreed with local partners- Support government partners with planning, analytics, problem-solving and implementing of their new vaccines introduction (NVI) strategy- For instances where CHAI has sub-national vaccine consultants, work closely with them to support partner sites (Provincial and District Office of Health, Primary Health centre and other related local government bodies), including communities to ensure the success of...

- Provide strategic and analytical support to program work streams, monitor program implementation activities, including but not limited to, working with, and engaging with field staff to review programmatic activities, track implementation of activities, and monitor and review outputs.- Analyse large datasets to generate insightful reports and dashboards that can inform programmatic decision making.- Identify potential risks and challenges to the implementation plan and roll-out of activities; work towards addressing potential risks/ mitigation mechanisms.- Support the development of proposals, work plans, budgets, and other reports and documents for ongoing and new areas.- Develop strong working relationships with and represent WJCF as a trusted advisor to key stakeholders in...