Clinton Health Access Initiative

  • HR Coordinator

    Country
    United States
    City
    Boston
    Type
    Full Time
    Program (Division)
    Human Resources
  • Overview

    The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

     

    HR Operations Team:

    CHAI’s employees currently work in over 30 countries around the world and are supported by both the country and the global human resources team. Within the Global HR Team, the HR Operations team works closely with program and country teams across the organization to provide guidance on compensation and benefits, ensure legal compliance, and maintain up-to-date employment data and records. In partnership with our Payroll department, the HR operations team manages payroll for 80% of the organization and acts as a support team to the over 1,600 CHAI employees.

     

    Coordinator Role:

    We are currently seeking a Human Resources Coordinator to support our teams across the globe and in the Boston office. Successful applicants will be self-motivated and humble, with experience or interest in supporting employees across varying countries and cultures. S/he will support the day-to-day operations of HR and often be the first point of contact for staff and managers seeking guidance from HR.

     

    This position will be based in CHAI’s Boston office.

    Responsibilities

    • Work with various country team offices to manage payroll deadlines and process bi-weekly and monthly payroll submissions (50%)
    • Facilitate the employee life cycle - onboarding new hires, conducting onboarding calls, assist in termination process, including sending exit letters and exit surveys, and coordinating with HR Partners on any sensitive issues and entering and maintaining data in HRIS (10%)
    • Enter data on new hires, changes and terminations into HRIS and ensure employee documents are saved appropriately (10%)
    • Communicate with benefits vendors and enter data into online benefits systems regarding new hire enrollments, changes and terminations (5%)
    • Monitor shared Human Resources email account and field incoming questions related to onboarding, benefits, and general HR issues (5%)
    • Actively monitor contract end dates and issue contract renewals when needed (5%)
    • Assist with audits - conduct weekly internal audits and coordinate with the Finance department to provide documents and information for internal and external audits (5%)
    • Assist employees with employment verifications and visa letters (<5%)
    • Provide ad-hoc data & project support, including reporting from the HRIS and other administrative support to Human Resources staff as needed (10%)
    • Work with the Expenses and Payroll department to process reimbursements and pay invoices (<5%)
    • Coordinate and support Boston-based meetings as needed (<5%)
    • Other projects as assigned by supervisor (<5%)

    Qualifications

    • Bachelor’s Degree or equivalent plus 1-3 years work experience; or equivalent total work experience
    • Highly motivated to seek out resolutions, work independently with a high level of accuracy and self-motivate with limited oversight from manager
    • Ability to function in a fast-paced work environment across several time zones and across cultures
    • Strong interpersonal skills including excellent written and oral communication
    • Keen attention to professional email etiquette, especially regarding the transmission of sensitive data
    • Demonstrated ability to work with a sense of urgency and timeliness
    • Proficiency with Microsoft Office Suite; strong Excel skills preferred
    • Experience with HRIS or SQL database a plus

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