• Office Administrator

    South Africa
    Full Time
    Program (Division)
    Country Programs - Country Teams
    Additional Location Description
  • Overview

    The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org


    We are seeking a driven and capable Office Administrator to join our team in supporting the Operations team by facilitating the life cycle of CHAI employees.


    • Administration, Travel and Office Management
    • Organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency
    • Management of CHAI Pretoria reception (welcoming and assisting of guests) and general office space
    • Booking and coordination of CHAI-SA meetings and conferences
    • Coordinating of travel arrangements (flights, hotel bookings and car hire) as and when required
    • Coordination of transport for staff to meetings around Gauteng
    • General clerical duties: photocopying, faxing and filing
    • General office duties: ordering supplies, maintaining records management systems
    • Open, sort, and distribute incoming correspondence, including faxes and mail.
    • Visitor relationships - pick up, accommodation
    • Processing of visa documentation for all CHAI visitors
    • Updating of recommended facilities for meetings and lodging in SA
    • Overseeing the office cleaner and managing her schedule
    • Maintaining the staff birthday calendar
    • Administration of all insurance claim requirements
    • Oversight of Fixed Asset Register and inventory listing
    • Petty cash administration
    • Contract Management
    • Maintaining supplier database and linking with suppliers for purposes of procurement and supplier review
    • Procurement of office equipment and stationary
    • Asset Management - manage and issuing of laptops and office tags
    • Other responsibilities as needed


    • Matric and relevant 3 year post matric qualification
    • 1-3 years’ office management experience
    • Strong administration capabilities and high level of responsibilities
    • Must be computer literate, MS Office – MS Word, MS Excel and MS Outlook
    • Must be very organized
    • Ability to multi-task and to be effective in high-pressure situations
    • English language fluency, both written and verbal


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us

    Not ready to apply? Connect with us for general consideration.