• Office Administrator

    Country
    South Africa
    City
    Pretoria
    Type
    Full Time
    Program (Division)
    Country Programs - Country Teams
    Additional Location Description
    Pretoria
  • Overview

    The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

     

    We are seeking a driven and capable Office Administrator to join our team in supporting the Operations team by facilitating the life cycle of CHAI employees.

    Responsibilities

    • Administration, Travel and Office Management
    • Organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency
    • Management of CHAI Pretoria reception (welcoming and assisting of guests) and general office space
    • Booking and coordination of CHAI-SA meetings and conferences
    • Coordinating of travel arrangements (flights, hotel bookings and car hire) as and when required
    • Coordination of transport for staff to meetings around Gauteng
    • General clerical duties: photocopying, faxing and filing
    • General office duties: ordering supplies, maintaining records management systems
    • Open, sort, and distribute incoming correspondence, including faxes and mail.
    • Visitor relationships - pick up, accommodation
    • Processing of visa documentation for all CHAI visitors
    • Updating of recommended facilities for meetings and lodging in SA
    • Overseeing the office cleaner and managing her schedule
    • Maintaining the staff birthday calendar
    • Administration of all insurance claim requirements
    • Oversight of Fixed Asset Register and inventory listing
    • Petty cash administration
    • Contract Management
    • Maintaining supplier database and linking with suppliers for purposes of procurement and supplier review
    • Procurement of office equipment and stationary
    • Asset Management - manage and issuing of laptops and office tags
    • Other responsibilities as needed

    Qualifications

    • Matric and relevant 3 year post matric qualification
    • 1-3 years’ office management experience
    • Strong administration capabilities and high level of responsibilities
    • Must be computer literate, MS Office – MS Word, MS Excel and MS Outlook
    • Must be very organized
    • Ability to multi-task and to be effective in high-pressure situations
    • English language fluency, both written and verbal

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