• Analyst, Accounts Payable

    Country
    United States
    City
    Boston
    Type
    Full Time
    Program (Division)
    Finance - Accounting
  • Overview

    The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org.

     

    The Accounts Payable Analyst manages the administrative and logistical aspects of CHAI’s credit card program and provides key support to CHAI’s credit card holders located in over 30 countries. The Analyst provides regular communications, monitors individual credit limits, reconciles all charges, and works with the credit card provider to prevent fraudulent activity. The Analyst is also responsible for working with CHAI Travelers and CHAI’s travel agency to financially reconcile and analyze travel expenses. The Analyst plays a key role in ensuring that all financial recordings of these two programs are accurate and timely.

    Responsibilities

    • Manage all administrative and logistical functions of the credit card and travel programs. Process all new and replacement credit card, set individual credit card limits, maintain accurate and up-to-date records of all credit cards. Control cross-border card issuance and usage program
    • Manage and utilize the credit card provider’s and travel agency’s on-line systems to transact and maintain records, manage individual profiles and credit limits, and to keep program data files current.
    • Monitor credit card spends versus credit limits; analyze and make recommendations for credit limit adjustments to team management
    • Liaise with credit card provider to ensure timely resolution of questionable charges, to replace lost and stolen cards, and to answer all cardholders’ questions.
    • Audit monthly credit card charges to ensure compliance with organizational policies, government regulations, and accounting requirements. Secure timely resolution of out-of-policy / regulation expenses. Provide monthly reporting of findings.
    • Administer and reconcile Priority Pass Program.
    • Reconcile monthly travel bookings with CHAI’s credit card invoice and provide accurate financial recording of all charges.
    • Prepare and complete a variety of accounting tasks including General Ledger reconciliation, journal entries, batch-posting verification and correction, and expense allocation.
    • Conduct monthly financial reconciliation of charges in accordance with accounting rules and requirements
    • Communicate regularly with credit cardholders and CHAI Travelers by providing updates of new policies and processes.
    • Resolve and reconcile employee receivables created via credit card and cash advance programs.
    • Provide exceptional customer service.
    • Provide constructive, creative, and cost effective ideas and recommendations for process improvement.
    • Assist in the development and implementation of new and improved policies, practices, and procedures.
    • Participate in ad-hoc projects and provide financial analysis and special project support as required.
    • Work effectively and collaboratively in support of building a team-based culture of work.

    Qualifications

    • Bachelor’s degree and /or minimum 3 years relevant professional work experience required
    • Accounts Payable experience a plus
    • Knowledge of accounting principles and practices
    • Experience in spreadsheet reconciliation and analysis
    • Strong oral and written communication skills
    • Ability to work independently on complex projects in a less structured environment
    • Ability to multi-task and to be effective in high pressure situations
    • Demonstrated strong analytical and problem solving skills
    • Proficiency in Microsoft Office; advanced skills in Excel preferred
    • Familiarity with Unit 4-Agresso financial systems a plus
    • Proven customer service orientation and ability to work collaboratively with other departments

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