• Volunteer, Finance Assistant

    Country
    Sierra Leone
    City
    Freetown
    Type
    Volunteer, Local
    Program (Division)
    Country Programs - Country Teams
  • Overview

    The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org.

    Responsibilities

    • Track and serve as one of the contact persons on petty cash disbursements, transaction posting, and other finance-related requests.
    • Receive invoices and other documents to initiate payments.
    • Prepare accurate and timely payment vouchers in conformity with CHAI and donor requirements.
    • Ensure that all acknowledgement of receipt is received for all cash, checks, electronic funds transfers and other modes of payments or refunds made by CHAI.
    • Daily entry of accounting data into the accounting database (QuickBooks/Agresso)
    • Support the process of reconciliation of liabilities and receivables and process all reconciling items in a timely manner.
    • Maintain accurate and up to date petty cash record and ensure timely reconciliation of petty cash.
    • Ensure the smooth operations of an office archiving system—including proper filing of important documents in both hard and soft copies.
    • Liaise with ops team to see that all contracts are in place, and maintain a payment schedule for all contracts and ensuring that they are paid timely.
    • Maintain a list of transactions processed with an outstanding original invoice and liaise with the vendor/staff to ensure original receipts and invoices are delivered and properly filed.
    • Maintain a record of withholding taxes and other relevant taxes paid to the National Revenue Authority (NRA) and ensure that all supporting documents in relation to withholding taxes are filed.
    • Ensure that all expenses are properly coded with correct grant ID, project ID, and reporting codes.
    • Perform all bank related transactions.
    • Discharge any other duties as may be assigned.

    Qualifications

    • Bachelor’s degree in Accounting and professional experience in bookkeeping is required.
    • Proficiency in the Microsoft Office Suite (Word, PowerPoint & Excel).
    • Exceptional writing skills.
    • Quantitative skills, including budgeting experience.
    • Exceptional diplomatic and interpersonal skills and ability to build relationships.
    • Superb organizational and problem-solving skills.
    • Strong communication skills.
    • Ability to multi-task and to be effective in high-pressure situations.

     

    Advantages:

    Personal Attributes

     

    • The incumbent must preserve strict confidentiality in discharging the duties of the Finance Assistant.
    • The incumbent must also demonstrate the following critical attributes:
    • Be honest and trustworthy.
    • Be respectful.
    • Possess cultural awareness and sensitivity.
    • Be flexible and willing to travel to field locations.
    • Demonstrate sound work ethics.

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