• Human Resources Partner

    Country
    Uganda
    City
    Kampala
    Type
    Full Time
    Program (Division)
    Country Programs - Country Teams
  • Overview

    The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

     

    Position Description

    The Human Resources Partner serves as a business partner to the Uganda team. He/she will assist in supporting a full range of human resources functions such as (recruitment, learning and development, performance feedback, culture and change management, staff relations and well-being), ensuring effective and timely delivery of HR services – consistent with CHAI Uganda objectives.

    Responsibilities

    I. General Human Resources

    • Support the Country Leadership in overall general HR functions
    • Perform customer service functions by answering employee requests and questions
    • Maintain, monitor and manage accuracy of HR data
    • Maintain and track all records on employee leave, benefits, medical insurance cover and changes in personal details
    • Assist with the full termination processes in-country and with the Boston HR team ensuring coordination with payroll
    • Maintain confidential personnel files
    • Maintain Recruiting, Benefits, Training & Development files
    • Facilitate work permit application processing for international staff and ensure that these are always valid
    • Facilitate visa application processing for international visitors
    • Conduct a periodic review of the Employee Handbook, Office manual, Safety and security guide and other relevant CHAI manuals in consultation with the Deputy Country Director
    • Establish and maintain equity, transparency and consistency in the interpretation, determination, implementation, and administration of HR policies, procedures and guidelines on all HR related matters applicable to the staff

     

    II. Recruitment

    • Support the development and review of the job descriptions
    • Manage process of job posting requisitions
    • Support country teams and Global Talent Acquisition Specialists with scheduling and other duties
    • Coordinate the pre-hiring process including candidate sourcing, job posting and advertising, preliminary and panel interview coordination, and participation in the panel level interviews
    • Coordinate post-hire processes including, delivering on boarding and orientation activities
    • Facilitate the in-country employee on-boarding and orientation activities for national and international staff
    • Tend to other administrative work related to recruitment

     

    III. Benefits Administration

    • Administer health and welfare plans including enrolments, changes and terminations
    • Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions
    • Manage the employee group pension scheme, life insurance policy and other CHAI benefits
    • Process all benefits enrolment forms, vendor invoices, and reconcile payments in close collaboration with the Finance and Administration team

     

    IV. Safety and Security

    • Support the country leadership on all safety and security matters
    • Act as the Safety and Security Point Person as directed by Country Leadership

     

    V. Rewards and Compensation Management

    • Support the Country leadership in ensuring that compensation practices are in compliance with current legislation and CHAI global compensation frame work

    Qualifications

    • A university degree in Human Resources, Business Administration, International Relations, Social Sciences, Psychology or directly related technical field(s), strong plus
    • A minimum of three  years of relevant Human Resources experience
    • Experience in international development environment or international non-profit strong plus
    • Proficiency with Microsoft Office Suite; experience with HRIS or Applicant Tracking Systems a plus
    • Fluency in English

     

    Competencies of Successful Candidate

    • Understands sensitive and confidential issues
    • Recognizes potential conflicts and informs supervisor
    • Ability to work with limited supervision and with a high level of accuracy, initiative and self-motivation
    • Strong organizational skills and attention to detail
    • Proven ability to multi-task effectively and function in a fast-paced work environment
    • Very strong interpersonal skills including excellent written and oral communication
    • Demonstrated ability to work with a sense of urgency and timeliness
    • Communicates effectively to varied audiences
    • Consistently achieves excellent results
    • Encourages a climate of team-work and collaboration
    • Demonstrates and shares detailed HR knowledge and expertise.
    • Sets clearly defined objectives and plans activities for self,
    • Good problem solving skills

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