• Finance and Administration Officer

    Country
    Indonesia
    City
    Jakarta Pusat
    Type
    Full Time
    Program (Division)
    Country Programs - Country Teams
  • Overview

    The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

    Responsibilities

    Finance Administration:

    • Receive and process local invoices for payment to vendors or employees
    • Process payments thru Cash and Bank transfer and ensure that adequate supporting documentation is obtained before payments are processed
    • Accurately record daily transactions in QuickBooks regularly and prepare monthly bank reconciliations statements for review each month
    • Prepare documentation for payment transactions including but not limited to advances, petty cash voucher, in-house transfer, checks and transfer form
    • Ensure all transactions are supported with proper and complete documents and in alignment with CHAI financial & compliance manual as well as donor requirements
    • Ensure all transactions are entered into the correct account code and then ensure proper distribution to the current Project ID and Grant ID
    • Check programmatic advances settlement and ensure all supporting documents are attached and sufficient
    • Prepare coding and journal entries for posting purposes into QuickBooks
    • Maintain a hard copy and electronic filing retention system for all finance records in order to comply with auditing practices
    • Responsible for income tax deduction and payment for PPh Pasal 4 (2), 21/26, 23/26 by using e–billing and e-SPT, as well as tax reporting in a timely manner
    • Responsible for Jamsostek payment in a timely manner
    • Manage petty cash and ensure that all expenses have supporting documentation attached to ensure accountability of the funds
    • Ensure office running cost bills are paid in a timely manner
    • Check travel request, travel advances and travel expense claim report prior to approval and payment release
    • Prepare journal vouchers for any transactions and adjustments
    • Conduct Cash Count on a regular basis

     

    Administration/HR:

    • General office support
    • Coordinate meetings and minute taking in all relevant meetings
    • Event assistance and coordination
    • Diary management for Country Director
    • Coordinate travel arrangements (flights, hotel bookings and car hire) as and when required
    • General clerical duties: photocopy, fax, file and distribution of mail
    • Maintain records management systems
    • Visitor relationships - pick up, arrange accommodations as and when required
    • Assist with ad hoc administrative duties
    • General administrative correspondence with UIF and WCA
    • Review Medical Aid statement on a monthly basis and identify any irregularities
    • Track employee training needs and provide feedback on courses/exercises completed 
    • Track employee leave balance and circulate to respective employee on a regular basis
    • Perform other tasks as assigned by Supervisor/Country Director

    Qualifications

    • The candidate should hold a degree in accounting, finance, business administration or other related field
    • Minimum 5 (five) years relevant work experience in finance/accounting and administration/HR with development works /INGO
    • Familiar with QuickBooks
    • Able to communicate verbally and in writing in English and Bahasa
    • Able to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously
    • High levels of proficiency in Microsoft Word, Excel, PowerPoint, and internet applications
    • Demonstrated strong analytical and problem solving skills
    • Proven customer service orientation and ability to work collaboratively with diverse finance and non-finance groups
    • Able to build and maintain effective relationships with the team, colleagues and external partners
    • Experience with project based accounting systems and procedures
    • Experience in identifying and analyzing internal control
    • High standard of personal and professional integrity
    • Show maturity, fast learner, responsible, self-motivated, flexible and adaptable
    • Must exhibit a flexible work attitude: the ability to work productively in a team environment and a matrix organization, as well as independently, and the ability to meet unexpected demands
    • Excellent time management skills

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