Clinton Health Access Initiative

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Contracts Coordinator

Contracts Coordinator

Country 
United States
City 
Boston
Type 
Full Time
Business Unit 
Finance - Contracts
Additional Location Description 
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More information about this job

Overview

Founded in 2002, by President William J. Clinton and Ira C. Magaziner, the Clinton Health Access Initiative, Inc. (“CHAI”) is a global health organization committed to saving lives, reducing the burden of disease and strengthening integrated health systems in the developing world.

 

The Contracts Coordinator provides administrative, legal, and compliance-related support to the Contracts department in its partnership with CHAI teams. The Coordinator’s daily tasks in supporting the Contracts department include processing documents in electronic and hard copy, regularly updating the department’s Microsoft Access database and the Finance team’s finance system, and managing other miscellaneous tasks. The Coordinator will interpret and interact with the many different documents (including contracts, grant agreements, MOUs, leases, and many others) which are a part of the daily operations of running an international non-profit organization.

Responsibilities

  • Process and track all CHAI agreements in the department’s electronic files and via the Contracts department’s Access database and the Finance system.
  • Manage the signature process for agreements signed by CHAI leadership and ensure original documents are filed and shipped to CHAI partners and teams, as needed.
  • In support of Contracts department colleagues, edit and proof basic program, financial, and legal content in CHAI contracts that govern program implementation.
  • Assist in formatting template documents created and maintained by the Contracts department.
  • Coordinate, with direction from Associate Finance Director, the maintenance of department expenditures, related invoicing and interactions with CHAI Finance.
  • Respond to ad-hoc information and documentation requests.
  • Conduct ad-hoc projects including the generation of reports for program teams and other Boston-based operations departments.

Qualifications

  • Bachelor’s degree required
  • Minimum of two years relevant professional experience
  • Impeccable command of English grammar and usage, in both written and oral communications
  • Demonstrated mastery of Microsoft Office, with emphasis on Microsoft Word, Excel, and Outlook. Prior experience with Microsoft Access and/or financial systems preferred
  • Experience and comfort with financial calculations and budgets
  • Highly organized, focused, and detail-oriented
  • Highly motivated and capable of working independently as well as within a team setting
  • Ability to take direction from different individuals within a team
  • Ability to work under tight deadlines with shifting priorities in a challenging, international organization
  • Confidence in coordinating tasks and small projects in support of a department or team
  • Demonstrated sensitivity to working with individuals from different cultures and mores

 

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