The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems. 

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.  

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries. 

In India, CHAI works in partnership with its India registered affiliate William J Clinton Foundation (WJCF) under the guidance of the Ministry of Health and Family Welfare (MoHFW) at the Central and States' levels on an array of high priority initiatives aimed at improving health outcomes. Currently, WJCF supports government partners across projects to expand access to quality care and treatment for HIV/AIDS, Hepatitis, tuberculosis, COVID-19, common cancers, sexual and reproductive health, immunization, and essential medicines.

Learn more about our exciting work: http://www.clintonhealthaccess.org

About the project:

In India, the lack of medical imaging infrastructure at the community level coupled with the nonavailability of qualified radiologists to interpret X-ray’s leads to a significant delay in screening and diagnosis of Tuberculosis (TB). Chest X-ray (CXR) is a rapid imaging tool that allows for easy identification of lung abnormalities and is a crucial tool for early detection of tuberculosis (TB) Currently, only 11% of public health facilities in the country have X-ray devices available at Community Health Centres (CHCs) or district hospitals consequentially delaying the diagnosis of TB or adding to the out-of-pocket expenditure required by patients if done outside the public health facilities.

To address these delays at the community level, WJCF, with support from The Global Fund, aims to address the gap by introducing and operationalising hand-held X-ray devices integrated with Computer-Aided Detection (CAD) software. Deployment of a high-sensitive screening tool (X-ray) along with high throughput interpretation (CAD) and subsequent linkage to CBNAAT for diagnostics would reduce delays in diagnostics and pre-treatment loss to follow-up (LTFU). In addition, would be of significant use of active case finding in various settings. The project is currently be implemented in urban and rural districts in Uttar Pradesh, Bihar, Rajasthan, Gujarat, Tamil Nadu, Kerala, Uttarakhand, and Haryana; and is required to be further scaled up by WJCF to 1 District of South Garo Hills (Meghalaya).

The project aims to generate local evidence and demonstrate various use cases for portable X-ray + CAD to improve TB case finding and reduce diagnostic delays. With an objective that the local evidence would lead to greater buy-in at the state level, facilitate the effective transition of project activities to the government and support future scale-up using domestic budgets.

Role overview:

We are looking for a highly motivated individual with outstanding credentials with experience in procurement and office administration. The individual will be responsible for the procurement process for the project and for other associated administrative duties.

The incumbent should have excellent communications skills, be able to function independently, be self-motivated, and can thrive in a challenging multi organizational environment. We place great value on relevant personal qualities: resourcefulness, responsibility, tenacity, energy, and work ethic. The ideal candidate is expected to be innovative, strong decision-makers with eye for detail, be able to assiduously manage funds for procurement whilst adhering to the highest compliance standards and stringent reporting requirements. He/She should be able to provide accurate insight into the current portfolio of procurement to ensure minimum disruption to project activities. The Admin and Procurement Officer will report directly to Finance Lead- Global Fund and will be based at Delhi.

Procurement and contracts

• End-to-end responsibility for all project procurements and support the team on relevant processes [Request for Proposals (RFP) and Request for Quotations (RFQ], firming up the bid evaluation criteria as per norms & other competitive procurement tools to ensure that all the processes are in line with policies and procedures
• Support / Assist team in procuring goods or services in accordance with the project workplan and lead times
• Assist in co-ordinating pre bid conference for specified goods / services
• Ensure procurement processes adhere to the highest standards of fair, open, ethical procurement whilst adhering to value for money principles and in accordance with the specified budgets and policies
• Receive proposal/quotations, prepare analysis and support procurement panel members with preparation of evaluation score sheets and finalization of agency
• Prepare selection memos, purchase orders with complete documents as per policy; ensure approvals and documents are in order and track Purchase Orders and Work orders
• Update and review of vendor database periodically to ensure quality services
• Ensure timely dispatch of materials at various locations and ensure regular supply chain
• Coordinate the pre-shipment and post-shipment inspections as required
• Verify and process invoices related to purchase orders for all contracts electronically as well as in physical copy and maintain the database of executed contracts and update head office
• Assist Finance Lead by providing required documents for audit and support contract and grant management tasks as requested.

Administrative

• Plan, execute and manage the logistical arrangements for programmatic meetings and managing communications related to it with headquarters including security and emergencies etc.
• Maintain a tracking system for all travel domestic and international including process & follow up on visa applications of staff when on official travel
• Maintain office files and tracking systems for all procurements
• Review and verify invoices from vendors, project state office and submit to finance with all supporting documents for processing.
• Provide administrative and program support to operations, finance, technical, administrative and procurement senior staff.
• Maintain asset records and ensuring timely verification
• Provide support during donor’s visits, internal/statutory and project audits
• Track administration related bills, due dates, collection, and verification of bills, making payments and vouchers preparation etc.
• Ensure adherence and follow-ups to implementation of organizational policies and procedures, donor and statutory requirements.

• Bachelor’s and/or Master’s degree in business administration, or related field preferred.
• 7 to 12 years of relevant work experience in similar organisational/functional context.
• Computer literate with demonstrated proficiency and advanced hands‐on experience in procurement and admin.
• Experience and knowledge of financial and procurement management processes and procedures.
• Proven ability to handle multiple and conflicting priorities, and work under strict deadlines – advanced ability to self-manage.
• Wiling to travel in project geographies, approximately 20% of the time