- Implement procurement strategies and policies in compliance with organizational guidelines and donor requirements.- Conduct market research, identify potential suppliers, and maintain a database of reliable vendors.- Prepare procurement plans and coordinate the procurement process, including drafting and issuing requests for quotations (RFQs) evaluating supplier proposals, negotiating contracts, and ensure timely delivery of goods and services.- Monitor and maintain accurate procurement records and documentation for auditing and reporting purposes.- Maintain inventory of project assets and equipment.- Ensure adequate stock levels of essential supplies and equipment.- Collaborate with program managers and field staff to forecast logistics needs and ensure timely availability of resources.- Identify and address logistics challenges and propose solutions for improved efficiency.- Establish and maintain strong relationships with suppliers and vendors.- Monitor vendor performance, including quality, delivery timelines, and adherence to contractual terms.- Support internal and external audits, providing necessary information and documentation.- Develop and implement safety and security policies, procedures- Maintain a safety and security management plan, including emergency response and contingency plans.- Conduct safety and security training and awareness sessions for staff members, ensuring their understanding of safety procedures and protocols.- Assist in negotiating and managing contracts with medical aid providers and insurance companies.- Oversee the enrollment and administration processes for staff welfare benefits, ensuring accurate and timely processing.- Serve as a point of contact for staff members regarding welfare benefits, addressing queries and providing necessary guidance.- Liaise with relevant government agencies and immigration departments to obtain necessary permits and visas for international staff.- Ensure timely submission of work permit applications and renewal processes.

The candidate’s main responsibilities include, but are not limited to, the following:- Assist the foundation’s HIP team to design, develop and implement project activities as required by the partnership framework, work plan and budget;- Lead research to serve the identification and formation of specific projects, including disease context, technology platforms, global health interventions, regulatory pathway and product markets;- Conduct landscaping, stakeholder and company interviews, quantitative analysis, market research;- Prepare background papers, technical briefs, and high-quality strategic reports and presentations for engaging both internal teams and external stakeholders;- Organize meetings, workshops and seminars;- Develop methodologies including tools, processes, key performance/success indicators that are highly relevant and appropriate for analyses, project management and goal fulfillment;- Provide strategic recommendations for development of new programs, project management, communication and process improvement;- Project/grant management, including reviewing inquiries, grant proposals and reports, regular check in with grantee, and technical supports on problem solving, etc;- Other responsibilities as needed.

- In collaboration with Manager (Non-communicable Diseases), support development of the implementation strategy, outline workplan for team, provide administrative and managerial oversight at the state level.- Lead implementation of programmatic activities at the state level, including but not limited to, working with, and engaging with the program field team to plan activities, monitor implementation, and review progress.- Identify potential risks and challenges to the implementation and roll-out of activities and plan for / implement suitable mitigation mechanisms to address identified risks.- Lead the design and implementation of processes and systems for collection, management and review of programmatic data and results to monitor progress and inform strategy.- Build and maintain trust-based relationships with relevant government stakeholders, development partners, and other stakeholders.- Synthesize and document key learnings, and support dissemination to key stakeholders through reports, briefs, presentation decks and other collaterals as needed.- Conduct extensive primary and secondary research including literature reviews, field surveys and interviews with a comprehensive range of stakeholders, with the aim of understanding the ecosystem for delivering T1D care and key barriers to access.- Support development of compelling presentations and reports for internal and external stakeholders, such as progress narratives, update notes, etc.- Support program leadership in donor and grant management and managing the operations and finances of the program to meet deliverables within the appropriate timeframes.- Support with other responsibilities as requested by the program leadership.

- In collaboration with Manager (Non-communicable Diseases), support development of the implementation strategy, outline workplan for team, provide administrative and managerial oversight at the state level.- Lead implementation of programmatic activities at the state level, including but not limited to, working with, and engaging with the program field team to plan activities, monitor implementation, and review progress.- Identify potential risks and challenges to the implementation and roll-out of activities and plan for / implement suitable mitigation mechanisms to address identified risks.- Lead the design and implementation of processes and systems for collection, management and review of programmatic data and results to monitor progress and inform strategy.- Build and maintain trust-based relationships with relevant government stakeholders, development partners, and other stakeholders.- Synthesize and document key learnings, and support dissemination to key stakeholders through reports, briefs, presentation decks and other collaterals as needed.- Conduct extensive primary and secondary research including literature reviews, field surveys and interviews with a comprehensive range of stakeholders, with the aim of understanding the ecosystem for delivering T1D care and key barriers to access.- Support development of compelling presentations and reports for internal and external stakeholders, such as progress narratives, update notes, etc.- Support program leadership in donor and grant management and managing the operations and finances of the program to meet deliverables within the appropriate timeframes.- Support with other responsibilities as requested by the program leadership.

- Proactively supporting the field team (hired by the Interfacing Agency) and building their capacities to successfully implement the microsites in the selected districts.- Systematically monitoring progress, documenting, and distilling insights and reporting for the microsite(s) implemented in Uttarakhand.- Building useful tools and checklists for the interfacing agency to optimise the interfacing agency’s field team outreach (e.g., visit planner, visit checklists, FAQs, reporting forms, etc.)- Monitor the progress of the microsites and support the State ABDM office in documenting the learnings and reporting progress to the National Health Authority.- Enabling regular problem solving and cross-learning among the field executives to ensure that the best practices are quickly identified and adopted.- Report all issue(s) as identified on field (technical/ procedural) to (i) State ABDM office, (ii) NHA in a concise manner. Ensure that issues are resolved, and timely action is taken.- Supporting SAO to identify and participate in medical conferences, workshops, and CME sessions to convey benefits of becoming a part of the ABDM ecosystem.- Engaging professional bodies and associations of healthcare professionals to leverage their existing communication channels (sessions, newsletters, magazines, blogposts, and such others) for spreading awareness about ABDM among their members.- Exploring other innovative ways to reach out and engage healthcare professionals to enable them to participate in India’s digital health journey.

- Working closely with stakeholders at State ABDM Office (SAO), Uttarakhand to design and implement an effective communication strategy and for creating awareness about ABDM and conduct regular capacity building initiative(s) in the state.- Strategic planning and execution of program activities by closely working with the field team (hired by the Interfacing Agency) and managing week-to-week targets and improvising the implementation strategy (if required).- Systematically monitoring progress, documenting, and distilling insights and reporting for the microsite(s).- Liaising with stakeholders such as the (i) Information, Education and Communication (IEC) team at NHA, and (ii) Various ABDM-enabled IT solution providers to ensure that field team (hired by the interfacing agency) is enabled provide up-to-date and accurate information to healthcare professionals and to ensure a smooth onboarding process.- Report all issue(s) as identified on field (technical/ procedural) to (i) State ABDM office, (ii) NHA in a concise manner. Ensure that issues are resolved and timely action is taken.- Supporting SAO to identify and participate in medical conferences, workshops, and CME sessions to convey benefits of becoming a part of the ABDM ecosystem.- Engaging professional bodies and associations of healthcare professionals to leverage their existing communication channels (sessions, newsletters, magazines, blogposts, and such others) for spreading awareness about ABDM among their members.- Working closely with communication and research partners to sharpen the articulation and methods of conveying the value proposition of ABDM to healthcare professionals.- Exploring other innovative ways to reach out and engage healthcare professionals to enable them to participate in India’s digital health journey.

- Overall Program management, accountability and oversight in terms of:- Ensuring that the program has an FCDO approved workplan, Logframe, budget and forecasts as part of official program documents- Ensuring that these are shared and communicated to all leads, teams and partners working and billing to the project- Understanding the FCDO inception, implementation and close out phase milestones, timelines and expectations and that these are communicated to all teams working in the program- Leading and managing the achievement of the program outputs, in consultation with the technical leads in the different work streamsmeasuring, and ensuring that the objectives of the grant through the program log-frame and workplans are achieved - ensuring that all teams work against the approved workplan and report against the approved Logframe- Identifying, documenting and communicating program risks as part of program management, and be able to report urgent, threatening risks early to the Senior Director CHAI, and to Program Officer at FCDO as necessary in agreement with the Senior Director- Establishing and managing a good relationship with the FCDO Program Officer overseeing the CHAI projectProviding operational program management including recruitment and management of personnel, and ensuring cohesive teamwork, as a Team leader- Developing and maintaining a program governance framework for program review meetings, monitoring of deliverables and collation of program and donor reports- Budget development, oversight, management, expenditure control, reporting and observe allowable variances as set by donor, working closely with the Finance Manager- Ensure compliance with the responsibilities in the grant framework and manage and maintain the risk management tool- Support the Senior Director in managing the relationship with the donor, consortium partners, CHAI sub-awardees, DoH- Lead monitoring, evaluation, reporting and learning (MERL) efforts with the aim to maintain and update comprehensive, feasible M&E frameworks that will generate credible, actionable and timely information as required by the donor- Oversee and support all five program objectives, ensuring alignment and coordination of programmatic activities to ensure successful execution of the program- Oversee and support the Senior Director (and CHAI) with the program strategy, planning, and implementation, including analysis, policy, and guideline development and review by engaging with partners and other CHAI teams on related program initiatives, as it relates to the implementation of programmatic plans- Participate in business development through developing concept notes, and proposals and seeking additional funding- Document program activities in a form of case studies and peer-reviewed publications- Execute any other additional responsibilities, as requested by the Senior Director.

- Lead grant management and reporting for key HIV prevention market shaping project.- Foster strategic collaborations with numerous internal teams and stakeholders, prime grantee, the donor, and other external stakeholders to strengthen project goals and facilitate cross-organizational coordination and execution.- Develop and execute a comprehensive capacity building strategy for the project to ensure capacity building goals are met effectively, efficiently, and within available resources.- Manage, coordinate, and develop inputs for routine reporting and donor updates, as well as ad hoc reporting needs, including requesting, reviewing, and consolidating inputs across numerous CHAI teams.- Provide strategic, operational, and tactical support for partner management and donor engagement, including facilitating information sharing, drafting agendas and meeting slides, supporting meeting planning, taking and organizing notes and follow-ups, etc.- Develop clear presentations to share findings and recommendations for internal and external audiences.- Support HIV Prevention Director in fostering a collaborative team environment which supports and engages team members.- Other duties as assigned.

Financial Accounting- Day to day financial accounting oversight- Review financial transactions to ensure accuracy of information and compliance- Oversee vendor payments, reimbursements, cash advances, workshop participants payment etc.- Ensure financial vouchers have sufficient supporting documentation- Ensure all prepayments are accurately amortised and reconciled- Manage the daily cashbook closeout procedures- Lead the month end financial close ensuring accurate, timely and complete reporting in line with CHAI guidelines• Work with Local auditors to ensure full compliance on OHADA financial reporting for Non-profit entities.Financial Management- Prepare monthly cash forecast in line with monthly workplans- Review all expenses to ensure proper allocated to correct grant and budget lines- Ensure time cash request for effective program implementation through prompt payments- Review all procurement documentations and payment request to ensure it is in full compliance with CHAI and donors’ guidelines- Prepare monthly variances to budget analysis by grants to support program managers in spending plans- Review various donor reports to ensure expenses are accurate and complete before submission to donor- Prepare adjustment entries as required for grant spending management- Provide monthly feedback on grant tracking tools report- Lead in the monitoring of financial activities for all programs and prepare expenditure reports for program managers as needed- Prepare and analyze grant spending reports to ensure full compliance to donor requirements- Establish and maintain effective working relationships with program managers/staff members- Lead in the preparation of organizational annual budgets and periodic reforecasts- Preparing donor budget proposals as needed- Assist in the preparation of audits management letter response, financial statements if neededGrant and Partnership Management- Review all Donation Letters, Independent Contractor Agreements and Memoranda of Agreement from financial management perspective prior to signing with partners/contractors; suggest any points of negotiation and analyses the impact- Assess and Train local partners on best practice in Finance, HR, procurement, and admin processes to ensure compliance with donor policies and regulations- Manage local partners and ensure timely reporting, invoices quality reviews and timely cash disbursements for implementations- Create tracking system to monitor the progress of new agreements with partners and be responsible for record-keeping- Develop grants tracking to monitor existing partners’ performance and compliance- Make regular visits to partners’ offices, to monitor their financial management system and to verify their payments- Review and analyze grant expenses and variances in consultation with supervisor to advise the partner on expenditure trends and potential issues- Ensure that donor regulations are complied with in all grant transactions and processes of the partners- Build relations with focal person and build a trusting partnership with partner organizations- Keep the Country Director informed on all major compliance issues/challenges while taking the necessary corrective steps with the respective Partners- Prepare grant Closure checklist for ending grants in collaboration with Program ManagerStatutory and Regulatory Compliance- Coordinate with auditors for annual audits and coordinate donor audits- Maintain banking relationships and ensure compliance with funds transfer justifications- Work closely with the attorneys for labour laws and other legal matters- Implement all Corrective Action Plan ensuing from different audits- Ensure Finance and Other policy manuals are revised annually- Ensure full compliance with all fiscal and social security obligations

- Implement surveillance projects related to disease (malaria and NTD) epidemiology, intervention, commodity and entomology, as required;- Support the rollout and monitoring the performance of existing and new surveillance processes and platforms for improved data collection, reporting, data management, automated analysis and data visualization e.g. using dashboards;- Help cultivate a culture of data-use within disease programs by strengthening the quality, use and analysis of epidemiological, entomological, and programmatic data by the malaria program to inform country strategy planning and program implementation;- Support institutionalization of data reviews at all levels, including the development and use of data collection tools and dashboards (e.g., Tableau, DHIS2, etc.);- Contribute to the formulation of relevant disease programs documents including but not limited to surveillance guidelines and SOPs, M&E plans, lessons learned documents and operational manuals;- Design, implement, analyze, and disseminate operational research projects related to surveillance, intervention effectiveness, and entomology;- Provide technical supervision, training and ad-hoc programmatic support to staff members involved in surveillance activities such as data quality assurance and management, monitoring and evaluation of existing activities, outbreaks detection and responses, surveillance system evaluation, integration of health management information system, and study implementation;- Synthesize results, translate them to national and sub-national government partners to support evidence-based decision making, and disseminate findings through high-quality presentations, reports, and publications internally and externally at international venues;- Represent CHAI at external technical meetings with local academic and technical partners;- Develop and maintain strong working relationships with country teams, key stakeholders across government, non-governmental organizations, and academic institutions, with support from technical advisor;- Any other tasks identified.